Multi-State Payroll & HR Operations Specialist

Cesna-Recruitment; Troy (MI); On-site; USD 60,000 - 90,000; Full time

Job summary

Cesna-Recruitment is seeking a Payroll Administrator to manage multi-state payroll processing and HR operations for employees in the United States, including onboarding/offboarding and benefits coordination.

The role emphasizes maintaining accurate records, ensuring payroll compliance, and providing confidential support to employees on pay and HR processes. Strong Excel skills and experience with HRIS/payroll platforms are preferred.

Qualifications

• Requires a Bachelor's degree in HR, Business, Accounting, or related field.
• 3+ years of payroll administration experience across multiple states in the U.S.

Responsibilities

• Coordinate and process regular and off-cycle payrolls across multiple U.S. states.
• Enter payroll changes, including new hires, terminations, bonuses, and deductions.
• Review payroll reports and reconcile changes before approval.
• Maintain payroll calendars, SOPs, and audit trails.
• Respond to employee payroll questions with confidentiality and professionalism.
• Collaborate with Finance for payroll funding, GL reporting, and year-end activities.
• Support W-2 coordination, notices, audits, and vendor follow-up.

Skills

Payroll processing

Multi-state payroll

Data accuracy

Communication

Education

Bachelor's degree in HR/Business/Accounting

Tools

HRIS/payroll platform

Microsoft Excel

Time & attendance systems

Job description

Cesna-Recruitment is seeking a Payroll Administrator to manage multi-state payroll processing and HR operations for employees in the United States, including onboarding/offboarding and benefits coordination.

The role emphasizes maintaining accurate records, ensuring payroll compliance, and providing confidential support to employees on pay and HR processes. Strong Excel skills and experience with HRIS/payroll platforms are preferred.