Multi-Site Project Manager – Healthcare/Dental Ops

Orthodontic Experts Ltd; Des Plaines (IL); Hybrid; USD 95,000 - 125,000; Full time

Benefits offered by this job

Company vehicle

Health insurance

401(k) with company match

Paid Time Off

Tuition Assistance Program

Dental & Vision coverage

Job summary

Orthodontic Experts is seeking an experienced Project Manager to lead multi-site initiatives, oversee openings and fit-outs, and coordinate teams across our Chicagoland network. You will forecast budgets, manage timelines, and ensure compliance with OSHA, HIPAA, and state dental board standards.

Ideal candidates have 5+ years in project coordination/management, strong leadership, and excellent communication skills.

Qualifications

• 5+ years of experience in project coordination, management, or a related field.
• Experience specifically in multi-site operations.
• Exceptional organizational and leadership abilities, strong financial acumen, conflict resolution, and interpersonal skills.
• Excellent verbal and written communication skills.

Responsibilities

• Define project scope, establish SMART goals, and create detailed work plans, timelines, and milestones.
• Oversee new location openings, room buildouts, and equipment installation.
• Assemble project teams, delegate tasks to the most suitable personnel, and manage both labor and material resources.
• Forecast costs, allocate funds, and track ongoing expenses to prevent budget overruns.
• Identify potential bottlenecks, develop contingency plans, and troubleshoot obstacles that arise during execution.
• Mitigate risks to the project and leverage opportunities.
• Serve as the main point of contact, updating internal and external stakeholders on project progress while managing expectations.
• Ensure all final deliverables meet all company, operational, OSHA, HIPAA, and state dental board standards.
• Additional tasks as assigned.

Skills

Project management

Multi-site operations

Budgeting

Leadership

Communication

Scheduling & planning

Education

Bachelor's degree in business administration, management, or a related discipline

Tools

Microsoft Excel

Job description

Description

About us:

At Orthodontic Experts, we are committed to delivering exceptional patient care and setting the standard for orthodontic excellence. With over 30 locations across the greater Chicagoland area, Wisconsin, and Indiana, and continued growth ahead, we are focused on transforming smiles and making a meaningful impact in the communities we serve.

We are looking for team members who are passionate about high-quality care and align with our Core Values:

• Accountability
• Continuous Improvement
• Inclusion
• Integrity
• Respect
• Teamwork
• Transparency

If you are seeking an opportunity to grow your career in a purpose-driven, patient-centered organization, we encourage you to apply.

Learn more about our Project Manager position:

The project manager is responsible for the direction, coordination, implementation, execution, control, and completion of the project while remaining aligned with the strategy, commitments, and goals of the organization.

Job responsibilities & duties:

• Define project scope, establish SMART goals, and create detailed work plans, timelines, and milestones.
• Oversee new location openings, room buildouts, and equipment installation.
• Assemble project teams, delegate tasks to the most suitable personnel, and manage both labor and material resources.
• Forecast costs, allocate funds, and track ongoing expenses to prevent budget overruns.
• Identify potential bottlenecks, develop contingency plans, and troubleshoot obstacles that arise during execution.
• Mitigate risks to the project and leverage opportunities.
• Serve as the main point of contact, updating internal and external stakeholders on project progress while managing expectations.
• Ensure all final deliverables meet all company, operational, OSHA, HIPAA, and state dental board standards.
• Additional tasks as assigned.

Requirements

• 5+ years of experience in project coordination, management, or a related field.
• Bachelor's degree in business administration, management, or a related discipline.
• Experience specifically in multi-site operations.
• Exceptional organizational and leadership abilities, strong financial acumen, conflict resolution, and interpersonal skills.
• Excellent verbal and written communication skills.
• Time management and multitasking skills. Ability to concurrently manage multiple projects.
• Strong organizational skills and attention to detail.
• Proficiency with standard office software, especially Microsoft Excel (sorting, filtering, basic formulas), and other Microsoft products
• Travel is required.
• Hold a valid state driver's license.
• Pass a motor vehicle record (MVR) check.

Preferred Qualifications

• Experience within a Dental Support Organization (DSO), healthcare network, or construction is a plus.
• Experience with space planning, and strong grasp of architectural drawings
• Project Management Professional (PMP) or Certified Associate in Project Management (CAPM) are highly valued.

Working Hours/ Location:

• Based out of: 1700 W Higgins Rd Des Plaines, IL 60018; Onsite
• When not traveling, work from our Headquarters (HQ).
• Full-time, 40 hours per week, Monday–Friday.
• Typical hours are 8:00 AM–5:00 PM, with some flexibility based on business needs. Schedules may vary, such as 7:00 AM–3:00 PM or 9:00 AM–6:00 PM.
• Work-from-home opportunities may be available after 90 days, based on workload and business needs.

Benefits (Full-Time Employees):

• Company vehicle, iPass, and gas card (based on MVR approval)
• Paid Time Off & Holiday Pay
• Medical, Dental, Vision, and Life Insurance
• Short-Term & Long-Term Disability
• Employee Assistance Program
• Health Savings Account & Dependent Care Account
• 401(k) with company match
• Pet Insurance
• Tuition Assistance Program
• Identity Theft Protection
• Legal Insurance (MetLife MetLaw)
• Transit Reimbursement
• Free and discounted orthodontic treatment