Multi-Site Office Manager — SUD/OTP Admin & Operations

Abraxas Youth & Family Services; Trenton (NJ); On-site; USD 45,000 - 54,000; Full time

Benefits offered by this job

Competitive pay

DailyPay access to earned wages

Medical Insurance

Dental Insurance

Vision Insurance

401(k) Retirement Plan

Paid Time Off

Employee Assistance Program

Wellness Programs

Employee Referral Bonuses

Company-Paid Training

Job summary

IRON Recovery and Wellness Center in New Jersey is seeking an Office Manager to oversee administrative and operational activities across Trenton and Toms River, including OTP support.

You’ll coordinate client intake, scheduling, records, licensing preparation, and billing support while ensuring HIPAA compliance and high-quality client care. This role emphasizes organization, communication, and cross‑site collaboration.

Qualifications

• High school diploma or equivalent required; healthcare/behavioral health administrative experience preferred.
• Strong organizational and time-management skills are essential.
• Ability to manage responsibilities across multiple program locations and teams.
• Excellent written and verbal communication and professional interpersonal skills.

Responsibilities

• Oversee administrative and operational activities at Trenton and Toms River locations.
• Coordinate client intake, scheduling, admissions, transfers, and referrals.
• Support billing, insurance verification, and revenue-cycle processes.
• Maintain HIPAA-compliant documentation and EHR records.
• Assist with licensing, accreditation, and regulatory reviews.
• Collaborate with program leadership, medical staff, and administrative teams across sites.

Skills

Organized

Dependable

Detail Oriented

Strong Communicator

Team Oriented

Customer Service

Education

High school diploma or equivalent

Associate's or Bachelor's degree in healthcare administration or related field

Tools

EMR Systems

Microsoft Office

Job description

IRON Recovery and Wellness Center in New Jersey is seeking an Office Manager to oversee administrative and operational activities across Trenton and Toms River, including OTP support.

You’ll coordinate client intake, scheduling, records, licensing preparation, and billing support while ensuring HIPAA compliance and high-quality client care. This role emphasizes organization, communication, and cross‑site collaboration.