Multi-Site Office Manager — Healthcare Admin for Recovery

ADP, Inc.; Trenton (NJ); On-site; USD 45,000 - 54,000; Full time

Benefits offered by this job

DailyPay

Health Insurance After 30 days

Wellness Programs

Referral Bonuses

Job summary

IRON Recovery and Wellness Center in New Jersey seeks an organized Office Manager to lead administrative and operational functions across Trenton and Toms River SUD treatment locations, including OTP. You will coordinate scheduling, insurance verification, EHR documentation, licensing support, and cross-location workflows, while ensuring compliant, efficient operations and a professional client experience.

This on-site role requires strong communication, confidentiality, and the ability to

Qualifications

• High school diploma or equivalent.
• Experience in administrative, office management, healthcare, or behavioral health settings.
• Strong organizational and time-management skills.
• Ability to manage responsibilities across Trenton and Toms River locations.
• Strong computer skills and ability to use EMR/EHR and business software.
• Excellent written and verbal communication skills.
• Professional interpersonal skills and ability to handle confidential information.
• Willingness to travel between Trenton and Toms River as needed.

Responsibilities

• Coordinate day-to-day administrative operations across Trenton and Toms River locations.
• Serve as central point of contact among leadership, clinical staff, administrative personnel, clients, and departments.
• Assist leadership with efficient workflows, staff coverage, and cross-location communication.
• Coordinate office supplies, equipment, facilities, vendors, invoices, and routine tasks.
• Assist with staff schedules, meetings, onboarding, and administrative coverage.
• Support insurance eligibility verification, scheduling, and payer-related requirements.
• Ensure intake and administrative documentation is entered into the EHR.
• Support licensing, accreditation, quality, and regulatory processes.
• Maintain records and documentation; assist with audits and regulatory reviews.
• Promote compliant, client-centered operations and confidentiality.

Skills

Organized

Dependable

Professional

Detail-Oriented

Customer-Service

Strong Communicator

Team-Oriented

Adaptable

Confidential & Trustworthy

Education

High school diploma or equivalent

Associate's or Bachelor's degree in healthcare administration or related field

Tools

EMR/EHR systems

Microsoft Office

Billing software

Job description

IRON Recovery and Wellness Center in New Jersey seeks an organized Office Manager to lead administrative and operational functions across Trenton and Toms River SUD treatment locations, including OTP. You will coordinate scheduling, insurance verification, EHR documentation, licensing support, and cross-location workflows, while ensuring compliant, efficient operations and a professional client experience.

This on-site role requires strong communication, confidentiality, and the ability to