Multi-Site Office Manager — Healthcare Admin

Abraxas Youth & Family Services; Toms River (NJ); On-site; USD 45,000 - 54,000; Full time

Benefits offered by this job

DailyPay – Access Your Earned Wages

Medical, Dental & Vision Insurance

401(k) Retirement Plan

Paid Time Off

Employee Assistance Program

Wellness Programs

Employee Referral Bonuses

Company-Paid Training

Job summary

IRON Recovery and Wellness Center is hiring an organized Office Manager to support administrative and operational functions across Trenton and Toms River SUD treatment locations. The role focuses on licensing, accreditation, billing, and coordination between clinical and administrative teams.

You will help with intake, scheduling, insurance verification, and HIPAA-compliant record-keeping, ensuring efficient, client-centered services across multiple sites.

Qualifications

• High school diploma or equivalent is required.
• Experience in administrative, healthcare, or behavioral health settings is preferred.
• Strong organizational and time-management skills are essential.
• Ability to manage responsibilities across multiple program locations.
• Proficient computer skills and ability to learn EHR and business software.
• Excellent written and verbal communication skills.
• Professional interpersonal skills and confidentiality.
• Ability to work effectively in a multidisciplinary team.
• Valid driver’s license and reliable transportation for travel between locations.

Responsibilities

• Coordinate day-to-day administrative operations at the Trenton and Toms River locations.
• Serve as a central point of contact among program leadership, clinical staff, administrative personnel, clients, and departments.
• Assist leadership with workflows, staffing coverage, and cross-location communication.
• Coordinate office supplies, equipment, facilities, vendors, invoices, and routine admin tasks.
• Assist with staff schedules, meetings, training, onboarding, and coverage.
• Support current and future program development and business needs.
• Support client intake, scheduling, referrals, admissions, transfers, and discharges.
• Assist with insurance eligibility verification and other payer requirements.
• Monitor appointment schedules and resolve scheduling and registration barriers.
• Maintain required intake documentation in the EHR.
• Promote a professional, confidential client-centered environment.
• Perform additional duties as requested by leadership.
• Provide administrative support for the Opioid Treatment Program as needed.

Skills

Organizational skills

Time management

Communication skills

Multisite coordination

EMR proficiency

Confidentiality

Interpersonal skills

Driver's license

Education

High school diploma or equivalent

Tools

Electronic Health Records (EHR) software

Job description

IRON Recovery and Wellness Center is hiring an organized Office Manager to support administrative and operational functions across Trenton and Toms River SUD treatment locations. The role focuses on licensing, accreditation, billing, and coordination between clinical and administrative teams.

You will help with intake, scheduling, insurance verification, and HIPAA-compliant record-keeping, ensuring efficient, client-centered services across multiple sites.