Behavioral Health Office Manager - Multi-Site Ops

Apis Services, Inc.; Trenton (NJ); On-site; USD 45,000 - 54,000; Full time

Job summary

IRON Recovery and Wellness Center in New Jersey is seeking an organized Office Manager to support the Trenton and Toms River SUD treatment locations. The role focuses on administration, billing support, scheduling, and program operations to ensure compliant, efficient service delivery.

You will coordinate across leadership, clinical and administrative staff, manage client intake, and support the OTP program while maintaining HIPAA-compliant records and workflows.

Qualifications

• High school diploma or equivalent is required.
• Experience in administrative/office management in healthcare or behavioral health preferred.
• Ability to coordinate across multiple locations (Trenton and Toms River) and travel as needed.

Responsibilities

• Coordinate day-to-day administrative operations at Trenton and Toms River locations.
• Serve as central contact among leadership, clinical/medical staff, and administrative personnel.
• Assist with staff schedules, onboarding, and coverage.
• Support intake, scheduling, admissions, referrals, and insurance verification.
• Maintain EHR documentation and ensure confidentiality per HIPAA and regulatory requirements.
• Assist with licensing, accreditation, and quality/regulatory processes.

Skills

Organized

Dependable

Professional

Strong communicator

Team oriented

Education

High school diploma or equivalent

Healthcare admin/related degree (preferred)

Tools

EMR systems

Microsoft Office

Job description

IRON Recovery and Wellness Center in New Jersey is seeking an organized Office Manager to support the Trenton and Toms River SUD treatment locations. The role focuses on administration, billing support, scheduling, and program operations to ensure compliant, efficient service delivery.

You will coordinate across leadership, clinical and administrative staff, manage client intake, and support the OTP program while maintaining HIPAA-compliant records and workflows.