Multi-Entity US Payroll & Benefits Specialist

AppDirect, Inc; Salt Lake City (UT); On-site; USD 55,000 - 65,000; Full time

Job summary

AppDirect, Inc. is seeking a meticulous payroll and benefits professional to own the employee experience across multiple US-based entities. You will manage end-to-end payroll, benefits administration, and LOA coordination with a focus on accuracy, confidentiality, and timely execution.

You will navigate multi-state payroll taxes, year-end activities, vendor relations, and ongoing compliance while partnering with Finance, Legal, and People Operations to ensure alignment and best practices.

Qualifications

• 3–5+ years of hands-on experience in US payroll processing and benefits administration.
• Strong working knowledge of federal and state payroll tax regulations and benefits compliance.
• Experience with HRIS and payroll platforms such as ADP, Paylocity, Gusto, Rippling, or similar.

Responsibilities

• Process and manage end-to-end payroll for multiple US-based entities, including regular, off-cycle, and ad hoc payroll runs.
• Ensure accurate calculation of wages, deductions, garnishments, tax withholdings, and all payroll-related transactions.
• Manage multi-state payroll tax registrations, closures, filings, and compliance.
• Lead year-end payroll activities including W-2 preparation, reconciliation, and distribution.
• Serve as the primary liaison with payroll vendors and resolve processing issues in a timely manner.
• Audit and maintain payroll records to ensure data integrity across all entities.
• Administer all US employee benefit programs including medical, dental, vision, life, disability, FSA/HSA, and 401(k) plans.
• Manage the full benefits lifecycle: enrollment, changes, terminations, COBRA, QMCSO, and qualifying life events.
• Lead annual open enrollment planning, communication, execution, and post-enrollment reconciliation for all supported entities.
• Partner with brokers, carriers, and third-party administrators on plan setup, renewals, billing reconciliation, and issue resolution; negotiate contracts and renewals on behalf of the organization.
• Support 401(k) plan administration including audit coordination, compliance testing (ADP/ACP, top-heavy), and Form 5500 filings.

Skills

Payroll processing

Benefits administration

Multi-state compliance

HRIS proficiency

Excel proficiency

Data confidentiality

Education

Bachelor's degree in HR/Business/Finance

Tools

ADP

Paylocity

Gusto

Rippling

Job description

AppDirect, Inc. is seeking a meticulous payroll and benefits professional to own the employee experience across multiple US-based entities. You will manage end-to-end payroll, benefits administration, and LOA coordination with a focus on accuracy, confidentiality, and timely execution.

You will navigate multi-state payroll taxes, year-end activities, vendor relations, and ongoing compliance while partnering with Finance, Legal, and People Operations to ensure alignment and best practices.