Multi-Entity Payroll & Benefits Operations Specialist

PrideStaff (Portland); Beaverton (OR); Hybride; USD 70 000 - 78 000; Plein temps

Avantages offerts par ce poste

Hybrid schedule

Travel opportunities (~30%)

Beaverton headquarters

Résumé du poste

PrideStaff (Portland) Beaverton, OR, is hiring a Multi-Entity Payroll & Benefits Operations Specialist. You will own end-to-end payroll and benefits across up to 13 states for ~200 employees, including commissions, garnishments, and final pay.

You’ll administer benefits, reconcile payroll data, maintain HRIS/timekeeping integrity, and support pay-related inquiries from employees and leaders. Expect ~30% travel to partner sites.

Qualifications

• 3+ years managing full-cycle payroll and multi-state benefits; experience supporting 150+ employees across multiple entities is strongly preferred.
• Advanced Excel skills and hands-on HRIS/Payroll experience with ADP Workforce Now or Dayforce highly preferred.
• Hybrid work model with travel up to ~30% to other states.

Responsabilités

• Run full-cycle, multi-state payroll (regular and off-cycle) including commissions, bonuses, garnishments, and final pay for ~200 employees across 3 companies and up to 13 states.
• Administer benefits (medical, dental, vision, 401(k), FSA/HSA, life, disability): new enrollments, changes, qualifying events, open enrollment, and terminations.
• Reconcile payroll registers, GL reports, tax liabilities, and carrier billing; investigate and resolve variances promptly.
• Maintain multi-state compliance: registrations, withholdings, unemployment, and all required filings, including W‑2 and 1095‑C processes.
• Sustain HRIS and timekeeping integrity: configure workflows, audit records, and ensure clean data.
• Serve as the primary contact for employees and managers on pay, taxes, deductions, and benefit programs.
• Travel ~30% (including overnight/air) to partner locations for payroll cycle support, training, and project needs.

Connaissances

Advanced Excel

HRIS experience

Payroll processing

Multi-state payroll

Formation

Associate degree in HR/Accounting/Finance/Business

Outils

ADP Workforce Now

Dayforce

Description du poste

Multi-Entity Payroll & Benefits Operations SpecialistLocation: Beaverton, OR — Hybrid (4 days in-office / 1 day remote) + ~30% out-of-state travelCompensation: $70,000 – $78,000 (Depending on Experience)Employment Type: Direct Hire / Full-TimeWhat a Day Could Look LikeYou arrive at our Beaverton headquarters—coffee in hand—and review the payroll preview for three legal entities spanning up to 13 states. A sales commission batch is ready, a garnishment requires an update, and a final paycheck needs to be timed perfectly. Before lunch, you reconcile the carrier invoice against your enrollment audit. In the afternoon, you support a manager’s question on an employee’s tax withholding, fine-tune an HRIS workflow, and prep for tomorrow’s flight to a partner site where you’ll train leaders on timekeeping best practices.The Impact You’ll HaveAs the subject-matter expert for roughly 200 employees across multiple companies, you’ll own end-to-end payroll and benefits operations, ensuring people are paid accurately and enrolled correctly while maintaining impeccable records and compliance. You’ll be a visible, trusted resource to employees, HR, Finance, and leadership.Key ResponsibilitiesRun full-cycle, multi-state payroll (regular and off-cycle) including commissions, bonuses, garnishments, and final pay for ~200 employees across 3 companies and up to 13 states.Administer benefits (medical, dental, vision, 401(k), FSA/HSA, life, disability): new enrollments, changes, qualifying events, open enrollment, and terminations.Reconcile payroll registers, GL reports, tax liabilities, and carrier billing; investigate and resolve variances promptly.Maintain multi-state compliance: registrations, withholdings, unemployment, and all required filings, including W‑2 and 1095‑C processes.Sustain HRIS and timekeeping integrity: configure workflows, audit records, and ensure clean data.Serve as the primary contact for employees and managers on pay, taxes, deductions, and benefit programs.Travel ~30% (including overnight/air) to partner locations for payroll cycle support, training, and project needs.Why You’ll Love It HereHybrid rhythm: one work-from-home day weekly for focused tasks.Ownership: autonomy over multi-state payroll and benefits operations in a high-visibility role.Collaboration: partner closely with engaged HR, Finance, and leadership teams in a modern environment.Variety: systems administration, vendor coordination, employee engagement, and meaningful travel.What You Bring3+ years managing full-cycle payroll and multi-state benefits; experience supporting 150+ employees across multiple entities is strongly preferred.Advanced Excel skills and hands-on HRIS/Payroll experience; ADP Workforce Now or Dayforce highly preferred.Associate degree in HR, Accounting, Finance, or Business preferred (or equivalent experience).FPC, CPP, or CEBS credentials preferred (not required).Valid driver’s license; ability to travel up to ~30% to other states.Customer-focused communicator with strong analytical problem-solving and absolute discretion with confidential data.Working knowledge of FMLA, benefits administration, full-cycle payroll practices, and HRIS.Tools You’ll UseADP WFNDayforceHRISAbout UsJoin a premier, multi-state supply chain and distribution organization headquartered in Beaverton, OR. We value accuracy, growth, and team success—and we’re looking for a specialist who shares that mindset.