Multi-Entity Accounts Payable Specialist (QuickBooks)

Closet Factory of San Carlos, CA; Jacksonville (FL); Presencial; USD 30.000 - 41.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Full benefits package

Descripción de la vacante

Closet Factory seeks an Accounts Payable Specialist to manage all AP functions for Jacksonville and Ft. Myers. You will code vendor invoices in QuickBooks, track due dates, and process payments across two entities, while maintaining accurate records and compliance.

The role requires strong QuickBooks experience, excellent organization, and the ability to work independently with our bookkeeper and management. Full-time with hybrid benefits.

Formación

• Previous experience in accounts payable, bookkeeping, or a similar accounting role.
• Proficiency in QuickBooks Online is strongly preferred.
• Strong knowledge of invoice processing, expense coding, and accounts payable procedures.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple responsibilities and deadlines.
• Proficiency in Microsoft Excel and general office applications.
• Strong written and verbal communication skills.
• Ability to work independently while collaborating with management and accounting professionals.
• High level of integrity, professionalism, and confidentiality.
• Experience supporting multiple companies or business entities is a plus.

Responsabilidades

• Manage all accounts payable activities for both company locations.
• Receive, review, enter, and accurately code all vendor invoices in QuickBooks.
• Track invoice due dates and prepare payments to ensure bills are paid on time.
• Verify invoices for accuracy and resolve billing discrepancies.
• Maintain organized records of outstanding invoices, payments, and vendor accounts.
• Prepare payments for management approval and process authorized payments in accordance with company procedures.
• Collect, organize, and properly code all company receipts and expenses.
• Ensure all transactions are categorized accurately and assigned to the correct company.
• Maintain accurate and up-to-date financial records in QuickBooks.
• Follow up with employees and managers regarding missing receipts or expense documentation.
• Assist with monthly accounting procedures and financial reporting.
• Work directly with our bookkeeper to ensure accurate financial records.
• Assist with account reconciliations and month-end accounting activities.
• Maintain vendor records and required tax documentation, including W-9 forms.
• Support compliance with applicable IRS regulations and accounting procedures.
• Identify and communicate financial discrepancies or concerns to management.
• Prepare and organize vendor payments for management authorization.
• Ensure all payments receive proper approval before processing.
• Maintain accurate documentation of payment approvals and confirmations.
• Follow established company financial controls to safeguard company funds.
• Coordinate with management regarding upcoming payments and financial obligations.

Conocimientos

Accounts payable

QuickBooks Online

Invoice processing

Excel

Communication

Multi-entity coordination

Herramientas

QuickBooks Online

Descripción del empleo

Closet Factory seeks an Accounts Payable Specialist to manage all AP functions for Jacksonville and Ft. Myers. You will code vendor invoices in QuickBooks, track due dates, and process payments across two entities, while maintaining accurate records and compliance.

The role requires strong QuickBooks experience, excellent organization, and the ability to work independently with our bookkeeper and management. Full-time with hybrid benefits.