Multi-Entity Accounts Payable Specialist: Invoices & Payments

Hilliary Communications Llc; Lawton (OK); On-site; USD 42,000 - 56,000; Full time

Job summary

Hilliary Communications Llc is seeking an Accounts Payable Specialist at our Lawton headquarters to manage vendor invoices across our multi-entity operations. You will ensure accuracy, proper approvals, and timely payments while maintaining organized records.

The role requires attention to detail, proficiency in Excel and Outlook, and the ability to handle confidential financial information. You will support month-end close and respond promptly to vendor inquiries.

Qualifications

• High school diploma or equivalent.
• 1+ years accounts payable or related administrative experience.
• Proficiency with Microsoft Excel and Outlook.
• Ability to handle confidential financial information with discretion.

Responsibilities

• Receive vendor invoices through mail, email, and other channels and log them through review to payment.
• Verify invoice accuracy, including vendor name, remit-to, amount, tax, approvals, and supporting documents.
• Monitor due dates and early-payment discounts; flag time-sensitive items.
• Route invoices to the correct operating company and maintain cross-entity records.
• Respond to vendor inquiries regarding invoice status and balances in a timely manner.
• Reconcile vendor statements and resolve open items; obtain W-9 forms for new vendors.
• Support monthly close with invoice and accrual information; assist during audits.

Skills

Attention to detail

Data entry

Microsoft Excel

Microsoft Outlook

Communication

Education

High school diploma

Associate degree in accounting

Tools

QuickBooks

Accounting software

Job description

Hilliary Communications Llc is seeking an Accounts Payable Specialist at our Lawton headquarters to manage vendor invoices across our multi-entity operations. You will ensure accuracy, proper approvals, and timely payments while maintaining organized records.

The role requires attention to detail, proficiency in Excel and Outlook, and the ability to handle confidential financial information. You will support month-end close and respond promptly to vendor inquiries.