Accounts Payable Specialist — Multi-Entity Expert

Hilliary Communications; Lawton (OK); On-site; USD 42,000 - 56,000; Full time

Job summary

Hilliary Communications is seeking an Accounts Payable Specialist in Lawton, OK to manage invoice receipt, validation, and routing across multiple entities. You will ensure accuracy, provide timely payments, and support vendor inquiries with a professional approach.

Key duties include recording and reconciling invoices, applying correct account codes, and maintaining organized records. The role requires attention to detail, Excel/Outlook proficiency, and the ability to work with cross-location

Qualifications

• Requires high school diploma or equivalent.
• 1+ years of accounts payable or related administrative experience.
• Proficiency with Microsoft Excel and Outlook, and comfort learning new software.
• Ability to organize and prioritize a high volume of invoices across multiple companies.

Responsibilities

• Receive vendor invoices through mail, email, and other channels; log and track them through review to payment.
• Review invoices for accuracy including vendor, remit-to, date, amounts, and terms.
• Verify required approvals and supporting documentation before payment release.
• Identify duplicates, pricing discrepancies, and unauthorized charges; research and resolve with vendor or manager.
• Monitor due dates and early-payment discounts; flag time-sensitive items to avoid delays.
• Determine correct operating company for each invoice and route for payment processing.
• Apply account coding consistently; maintain organized vendor files and documentation.
• Answer vendor inquiries about invoice status and payment timing.
• Reconcile vendor statements and follow up on open items.
• Obtain Form W-9 from new vendors; maintain in vendor file.
• Support annual Form 1099 reporting with payment detail.

Skills

Attention to detail

Organizational skills

Verbal and written communication

Data entry

Education

High school diploma or equivalent

Associate degree or coursework in accounting

Tools

Microsoft Excel

Outlook

QuickBooks

Job description

Hilliary Communications is seeking an Accounts Payable Specialist in Lawton, OK to manage invoice receipt, validation, and routing across multiple entities. You will ensure accuracy, provide timely payments, and support vendor inquiries with a professional approach.

Key duties include recording and reconciling invoices, applying correct account codes, and maintaining organized records. The role requires attention to detail, Excel/Outlook proficiency, and the ability to work with cross-location