Multi-Entity Accounts Payable Specialist

Judson-Services; Cleveland (OH); On-site; USD 42,000 - 65,000; Full time

Job summary

Judson Services, Inc. in Cleveland, OH is seeking an Accounts Payable Specialist to manage the AP function across four affiliated companies, ensuring accurate coding, timely processing of vendor invoices, and disbursements.

You will maintain vendor records, reconcile statements, prepare 1099s, and support month-end close in a fast-paced finance team.

This role requires 2–5 years of AP experience, strong Excel skills, and the ability to handle confidential information with sound judgment.

Qualifications

• High school diploma required; Associate's or Bachelor's degree in business or finance is a plus but not required.
• 2-5 years of accounts payable experience, including experience in a medium-sized company (over 250 employees).
• Strong computer skills, including experience with an accounts payable platform and Microsoft Office Suite, especially Excel.
• Strong organizational skills with the ability to manage multiple tasks and priorities in a fast-paced workload.
• Excellent communication and interpersonal skills.
• Ability to maintain confidentiality and demonstrate sound judgment.

Responsibilities

• Review, verify, code, and enter vendor bills into the accounting system; match invoices with purchase orders and delivery receipts.
• Process and reconcile accounts payable transactions across the organization's four affiliated companies, ensuring accurate coding and record-keeping by entity.
• Schedule and execute outgoing disbursements via checks, ACH, or wire transfers, monitoring payment schedules to avoid late fees.
• Build rapport and relationships with vendors; answer vendor questions, resolve billing disputes, and maintain current vendor contact and tax records.
• Monitor and reconcile vendor statements with accounts payable records; investigate and resolve discrepancies.
• Reconcile the accounts payable ledger with the general ledger.
• Reconcile petty cash.
• Prepare 1099s annually and complete other external reporting requirements.
• Maintain organized files and documentation to support audits, month-end closing, and compliance controls.
• Perform other duties as assigned to support the Finance Department.

Skills

Strong computer skills

Accounts payable software

Excel

Organizational skills

Communication skills

Confidentiality and judgment

Education

High school diploma

Associate or Bachelor's in business/finance

Tools

Accounts payable platform

Microsoft Office Suite

Job description

Judson Services, Inc. in Cleveland, OH is seeking an Accounts Payable Specialist to manage the AP function across four affiliated companies, ensuring accurate coding, timely processing of vendor invoices, and disbursements.

You will maintain vendor records, reconcile statements, prepare 1099s, and support month-end close in a fast-paced finance team.

This role requires 2–5 years of AP experience, strong Excel skills, and the ability to handle confidential information with sound judgment.