Multi-Campus Staffing Manager - Senior Living

Oakwood Village; Madison (WI); On-site; USD 80,000 - 110,000; Full time

Job summary

Oakwood Village in Madison, WI seeks a Central Staffing Manager to oversee the centralized staffing office supporting two CCRC campuses. You will lead scheduling, workforce deployment, call-off management, staffing optimization, overtime control, and compliance across clinical departments.

Reporting to the COO, you will coach Staffing Coordinators, partner with Executive Directors, Nursing Leadership, HR, Payroll, and department leaders to ensure resident care and employee engagement.

Qualifications

• Bachelor's degree or equivalent experience in healthcare administration or related field.
• 3-5 years of healthcare staffing or scheduling experience preferred.
• Experience in multi-site operations and senior living/long-term care preferred.
• Strong organizational and analytical skills.
• Knowledge of Wisconsin staffing regulations preferred.

Responsibilities

• Leads daily operations of the Central Staffing Office across two CCRC campuses.
• Manages workforce scheduling, shift coverage, call-offs, and adjustments by census and needs.
• Develops staffing strategies to optimize labor resources and minimize overtime.
• Monitors labor utilization, productivity, overtime, incentive pay, and trends.
• Coaches and develops Staffing Coordinators and Scheduling Specialists.
• Partners with executives, nursing, HR, payroll, and department leaders on staffing needs.
• Serves as subject matter expert for staffing systems and records.
• Ensures compliance with federal, state, regulatory, labor, and bargaining agreements.
• Analyzes metrics and identifies improvements to scheduling efficiency.
• Provides hands-on staffing support during shortages or emergencies; may include evenings/nights.
• Maintains readiness for 24/7 operations.

Skills

Staffing leadership

Workforce scheduling

Operational coordination

Healthcare staffing

Regulatory compliance

Team coaching

Budget awareness

Education

Bachelor's degree in Healthcare Administration, Business, Human Resources, or related field

Tools

Workforce management software

Job description

Oakwood Village in Madison, WI seeks a Central Staffing Manager to oversee the centralized staffing office supporting two CCRC campuses. You will lead scheduling, workforce deployment, call-off management, staffing optimization, overtime control, and compliance across clinical departments.

Reporting to the COO, you will coach Staffing Coordinators, partner with Executive Directors, Nursing Leadership, HR, Payroll, and department leaders to ensure resident care and employee engagement.