MRO Parts Coordinator

International Flavors and Fragrances; Kansas; On-site; USD 48,000 - 68,000; Full time

Job summary

International Flavors and Fragrances (IFF) seeks an MRO Inventory Coordinator to oversee the spare parts program, maintain accuracy, and support site inventory audits.

The role requires managing inventories, inputting purchases, and coordinating with Sourcing to meet specifications, cost targets, and lead times. You will help develop BOMs and work with engineers and maintenance teams to optimize equipment uptime.

Qualifications

• Experience with spare parts inventory systems.
• Working knowledge of Microsoft Word and Excel software.
• Experience with SAP or inventory software.

Responsibilities

• Maintain proper quantity and selection of spare parts and materials to perform plant and facility repairs.
• Maintain spare parts warehouses to ensure availability and efficient issuance and receipt of spare parts.
• Provide and input part/materials purchases and receipts into the computerized spare parts inventory systems.
• Work with Sourcing to ensure materials are purchased in conformance to specifications, cost, and lead times.
• Coordinate purchases and deliveries with Sourcing and manage vendor relationships.
• Perform physical inventories and cycle counts to ensure inventory accuracy and adjust as needed.
• Develop equipment bill of materials (BOMs) and spare parts strategy for new/existing equipment.
• Ensure adherence to ISO quality and environmental policies in inventory activities.

Skills

SAP experience

Inventory management

Microsoft Excel

Microsoft Word

Communication

Independent motivation

Attention to detail

Vendor coordination

Process improvement

ERP systems

Tools

Spare parts inventory software

Job description

Job Summary

Perform all-around maintenance and repair services in several crafts, such as electrical, carpentry, welding, plumbing, sheet metal, millwright, and painting, at a moderately complex level. Apply skills in a primary craft gained from practical experience. Possess an in-depth understanding of maintenance history of the building, equipment, and other facilities to be maintained. Use expertise for diagnosis and emergency repairs, provide preventive and cost-efficient repairs, use all shop machinery and hand tools, act as leader for less-skilled assistants, consult with engineers and vendors.

POSITION: MRO INVENTORY COORDINATOR

Reports to: Maintenance supervisor

Technical Competencies General Competencies Traits

• Relevant SAP or inventory experience
• Communication with other departments and personnel
• Independently Motivated
• Innovative
• Understanding of mechanical and electrical equipment to create spare parts strategy.
• Relational database, and Microsoft Office product knowledge.
• Fast Learner
• Dependable
• Patient
• Spare parts inventory management experience
• Versatile
• Discreet

NATURE OF WORK:

• Responsible for the operation and maintenance of the spare parts program
• Job includes necessary interface with the spare parts inventory control software program
• Facilitating and support site inventory audits.

RESPONSIBILITIES:

• Maintain proper quantity and selection of spare parts and materials to perform plant and facility repairs. Quantity and selection criteria are determined by plant supervision, engineers, equipment manufacturers, and equipment history.
• Maintain spare parts warehouses to ensure availability and efficient issuance and receipt of spare parts.
• Provide and input part/materials purchases and receipts into the computerized spare parts inventory systems.
• Work in conjunction with Sourcing to ensure that materials are purchased in conformance to specifications, cost, and delivery lead times.
• Work with service center to ensure vendors are paid and purchase orders are submitted to the appropriate vendor.
• Facilitate spare part logistics when required.
• Provide expedited purchase and delivery of spare parts as required by the Operations and Maintenance departments.
• Perform physical inventories as required to insure inventory accuracy. Perform periodic cycle counts of spare parts to insure inventory control systems are working properly. Perform adjustment as necessary to insure that the balance on hand reflects the proper inventory.
• Facilitate and/or support site inventory audits.
• Provide purchase requisitions with the use of the system software to purchase and receive spare parts. Coordinate purchases and deliveries with Sourcing.
• Maintain the database of the spare parts system. Update master data base for spare parts inventory levels, delivery lead time, vendor, parts description and parts specification. Issue parts and equipment numbers as needed as a result of new or modified plant installations. Assist in the determination of proper minimum and maximum spare parts inventory levels.
• Issue spare parts for work orders as necessary to maintain plant equipment. Provide parts pick lists, work order kits, and reservation of spare parts as needed by the maintenance supervisor.
• Monitor the selection, usage, and availability of non-stock parts and material to insure availability when needed.
• Provide inventory management reports on a periodic basis to supervision. Alert management through the use of these reports of problems in the spare parts system.
• Work with engineering, operations and maintenance teams to develop equipment bill of materials(BOMs) and spare parts strategy for new and existing equipment.
• Ensure adherence to all management systems including, ISO 9001:2000, ISO 14001 and OHSAS 18001 and Food Safety, with an understanding of IFF's Quality and Environmental Policies and procedures. Responsible that these policies and procedures are implemented throughout the organization and all related activities under the position's jurisdiction.
• Other functions as required (non-essential functions).

QUALIFICATIONS:

• Experience with spare parts inventory systems.
• Working knowledge of Microsoft Word and Excel software.
• Experience with SAP or inventory software.

We are a global leader in taste, scent, and nutrition, offering our customers a broader range of natural solutions and accelerating our growth strategy. At IFF, we believe that your uniqueness unleashes our potential. We value the diverse mosaic of the ethnicity, national origin, race, age, sex, or veteran status. We strive for an inclusive workplace that allows each of our colleagues to bring their authentic self to work regardless of their religion, gender identity & expression, sexual orientation, or disability.

Visit IFF.com/careers/workplace-diversity-and-inclusion to learn more