MRO Inventory & Purchasing Coordinator

Tolmar Inc.; Fort Collins (CO); On-site; USD 52,000 - 78,000; Full time

Job summary

Tolmar Inc. in Fort Collins, CO seeks an Maintenance, Repair and Operations (MRO) Coordinator to manage inventory, process purchases, and coordinate suppliers for Maintenance and Engineering.

You will maintain accurate MRO records, track open orders, resolve discrepancies, and ensure parts and consumables are readily available. Strong attention to detail and the ability to work cross-functionally are essential for success in a regulated manufacturing environment.

Qualifications

• High School diploma or equivalent.
• At least one year of experience in an industrial, manufacturing, warehouse, purchasing, or inventory-control environment required.
• Experience supporting industrial maintenance, MRO purchasing, inventory control, warehousing, or a regulated manufacturing environment preferred.

Responsibilities

• Process requisitions and purchase orders for materials, goods, and services required by Maintenance and Engineering, including purchases supporting capital projects.
• Order parts and supplies for urgent repairs, preventive maintenance, corrective maintenance, and planned work.
• Obtain and evaluate supplier quotes; coordinate pricing, lead times, availability, and delivery expectations.
• Coordinate with vendors and Tolmar Legal to facilitate the routing, completion, tracking, and maintenance of supplier agreements and supporting documentation, including Master Service Agreements (MSAs) and Statements of Work (SOWs).
• Partner with Purchasing to ensure the accuracy of MRP-generated purchase orders and resolve questions or discrepancies related to pending orders.
• Coordinate with Warehouse and Receiving to resolve receiving and invoicing issues related to MRO parts and materials.
• Track open orders, expedite critical items, verify receipts against purchase orders, and resolve quantity, pricing, specification, or delivery discrepancies.
• Create, update, and retire inventory records, including MRO part numbers, descriptions, approved stocking parameters, and storage locations.
• Maintain clean, orderly, and secure MRO storage areas so parts, consumables, and equipment are accurately labeled, properly stored, and readily accessible in accordance with established requirements.
• Monitor material availability and communicate shortages, backorders, substitutions, or delivery risks to affected stakeholders.
• Support Purchasing and Strategic Sourcing in negotiating supplier pricing, lead times, and delivery terms.
• Perform scheduled cycle counts, investigate inventory discrepancies, and complete required adjustments to maintain inventory accuracy.
• Develop and maintain effective working relationships with internal stakeholders, suppliers, contractors, and service providers.
• Identify and support improvements to purchasing, inventory accuracy, stockroom organization, and material flow.
• Perform other duties as assigned.

Skills

Purchasing coordination

Inventory control

Stockroom operations

Vendor coordination

Attention to detail

Communication skills

Regulated environment

Education

High School diploma or equivalent

Job description

Tolmar Inc. in Fort Collins, CO seeks an Maintenance, Repair and Operations (MRO) Coordinator to manage inventory, process purchases, and coordinate suppliers for Maintenance and Engineering.

You will maintain accurate MRO records, track open orders, resolve discrepancies, and ensure parts and consumables are readily available. Strong attention to detail and the ability to work cross-functionally are essential for success in a regulated manufacturing environment.