Maintenance, Repair and Operations Coordinator

Tolmar Inc.; Fort Collins (CO); On-site; USD 52,000 - 78,000; Full time

Job summary

Tolmar Inc. in Fort Collins, CO seeks an Maintenance, Repair and Operations (MRO) Coordinator to manage inventory, process purchases, and coordinate suppliers for Maintenance and Engineering.

You will maintain accurate MRO records, track open orders, resolve discrepancies, and ensure parts and consumables are readily available. Strong attention to detail and the ability to work cross-functionally are essential for success in a regulated manufacturing environment.

Qualifications

• High School diploma or equivalent.
• At least one year of experience in an industrial, manufacturing, warehouse, purchasing, or inventory-control environment required.
• Experience supporting industrial maintenance, MRO purchasing, inventory control, warehousing, or a regulated manufacturing environment preferred.

Responsibilities

• Process requisitions and purchase orders for materials, goods, and services required by Maintenance and Engineering, including purchases supporting capital projects.
• Order parts and supplies for urgent repairs, preventive maintenance, corrective maintenance, and planned work.
• Obtain and evaluate supplier quotes; coordinate pricing, lead times, availability, and delivery expectations.
• Coordinate with vendors and Tolmar Legal to facilitate the routing, completion, tracking, and maintenance of supplier agreements and supporting documentation, including Master Service Agreements (MSAs) and Statements of Work (SOWs).
• Partner with Purchasing to ensure the accuracy of MRP-generated purchase orders and resolve questions or discrepancies related to pending orders.
• Coordinate with Warehouse and Receiving to resolve receiving and invoicing issues related to MRO parts and materials.
• Track open orders, expedite critical items, verify receipts against purchase orders, and resolve quantity, pricing, specification, or delivery discrepancies.
• Create, update, and retire inventory records, including MRO part numbers, descriptions, approved stocking parameters, and storage locations.
• Maintain clean, orderly, and secure MRO storage areas so parts, consumables, and equipment are accurately labeled, properly stored, and readily accessible in accordance with established requirements.
• Monitor material availability and communicate shortages, backorders, substitutions, or delivery risks to affected stakeholders.
• Support Purchasing and Strategic Sourcing in negotiating supplier pricing, lead times, and delivery terms.
• Perform scheduled cycle counts, investigate inventory discrepancies, and complete required adjustments to maintain inventory accuracy.
• Develop and maintain effective working relationships with internal stakeholders, suppliers, contractors, and service providers.
• Identify and support improvements to purchasing, inventory accuracy, stockroom organization, and material flow.
• Perform other duties as assigned.

Skills

Purchasing coordination

Inventory control

Stockroom operations

Vendor coordination

Attention to detail

Communication skills

Regulated environment

Education

High School diploma or equivalent

Job description

Maintenance, Repair and Operations Coordinator

Job Category: Facilities

Requisition Number: MAINT005972

• Full-Time
• On-site

Description

Purpose and Scope

The MRO (Maintenance, Repair and Operations) Coordinator supports Maintenance and Engineering by maintaining accurate inventory, processing purchases, coordinating suppliers, and ensuring parts, consumables, and equipment are available when needed. This position supports material availability and responsible inventory levels while maintaining the MRO storage areas as a secure, organized and controlled environment.

• Process requisitions and purchase orders for materials, goods, and services required by Maintenance and Engineering, including purchases supporting capital projects.
• Order parts and supplies for urgent repairs, preventive maintenance, corrective maintenance, and planned work.
• Obtain and evaluate supplier quotes; coordinate pricing, lead times, availability, and delivery expectations.
• Coordinate with vendors and Tolmar Legal to facilitate the routing, completion, tracking, and maintenance of supplier agreements and supporting documentation, including Master Service Agreements (MSAs) and Statements of Work (SOWs).
• Partner with Purchasing to ensure the accuracy of MRP-generated purchase orders and resolve questions or discrepancies related to pending orders.
• Coordinate with Warehouse and Receiving to resolve receiving and invoicing issues related to MRO parts and materials.
• Track open orders, expedite critical items, verify receipts against purchase orders, and resolve quantity, pricing, specification, or delivery discrepancies.
• Create, update, and retire inventory records, including MRO part numbers, descriptions, approved stocking parameters, and storage locations.
• Maintain clean, orderly, and secure MRO storage areas so parts, consumables, and equipment are accurately labeled, properly stored, and readily accessible in accordance with established requirements.
• Monitor material availability and communicate shortages, backorders, substitutions, or delivery risks to affected stakeholders.
• Support Purchasing and Strategic Sourcing in negotiating supplier pricing, lead times, and delivery terms.
• Perform scheduled cycle counts, investigate inventory discrepancies, and complete required adjustments to maintain inventory accuracy.
• Develop and maintain effective working relationships with internal stakeholders, suppliers, contractors, and service providers.
• Identify and support improvements to purchasing, inventory accuracy, stockroom organization, and material flow.
• Perform other duties as assigned.

Knowledge, Skills & Abilities

• Working knowledge of purchasing, receiving, inventory control, stockroom operations, and supplier coordination.
• Strong attention to detail and commitment to accurate records and transactions.
• Ability to prioritize urgent material requirements while managing routine replenishment and other job responsibilities.
• Ability to work independently, manage competing priorities, and collaborate effectively across departments.
• Ability to follow established procedures, maintain accurate documentation, and perform assigned responsibilities in a regulated manufacturing environment.
• Strong written and verbal communication skills.

Core Values

This position is expected to operate within the framework of Tolmar’s Core Values:

• Center on People: We commit to support the well‑being of our patients and treat our employees and those we serve as valued partners. By placing people at the heart of our actions, we actively engage, invigorate, acquire knowledge, and grow together with an enterprise‑wide mindset that lifts the whole organization.
• Are Proactive & Agile: We embody a culture of engagement and action. With a hands‑on approach, we fearlessly adapt to change. We anticipate, respond swiftly and efficiently to ignite a spirit that propels us towards extraordinary outcomes.
• Act Ethically: We are committed to consistently conducting our business in an ethical, compliant, and socially aware manner, in line with our purpose of positively impacting lives. We actively cultivate diversity, equity, inclusion & sustainability in our workplace.
• Constantly Improve: We are committed to a proactive, collaborative effort to enhance our products, systems, processes, and services by reducing waste, increasing efficiency, and improving quality. We strive to be innovative, embracing calculated risk‑taking that drives better ways of working.
• Are Accountable: We think, act, and communicate with honesty, transparency, and clarity in alignment with our core values. We don't compromise our values for near term gain. We take accountability & ownership of our work, actions, successes, and setbacks. We strive to deliver our best as we shape the future.

Education & Experience

• High School diploma or equivalent required.
• At least one year of experience in an industrial, manufacturing, warehouse, purchasing, or inventory-control environment required.
• Experience supporting industrial maintenance, MRO purchasing, inventory control, warehousing, or a regulated manufacturing environment preferred.

Working Conditions

• Work is performed in office, stockroom, warehouse, and industrial maintenance environments.
• Work may require occasional weekend and/or evening work.

Compensation and Benefits

Tolmar compensation programs are focused on equitable, fair pay practices including market-based base pay and a strong benefits package. The final compensation offered may vary from the posted range based on the selected candidates qualifications and experience.

Tolmar is an Equal Opportunity Employer. We do not discriminate on the basis age 40 and over, color, disability, gender identity, genetic information, military or veteran status, national origin, race, religion, sex, sexual orientation or any other applicable status protected by state or local law. It is our intention that all qualified applicants be given equal opportunity and that selection decisions are based on job-related factors.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws.For further information, please review the Know Your Rights notice from the Department of Labor.