MRO Inventory & Maintenance Planning Lead

USA Rare Earth, Inc. (Nasdaq: USAR); Stillwater (OK); On-site; USD 75,000 - 115,000; Full time

Job summary

USA Rare Earth, Inc. is seeking an experienced MRO Inventory Manager at our Stillwater, Oklahoma site to own maintenance materials management and support reliability across the plant.

You will manage inventory, CMMS data, procurement and planning to optimize uptime while controlling costs. The role partners with Maintenance, Operations, Engineering, Supply Chain, and Finance to align material readiness with planned work, shutdowns, and capital projects.

Qualifications

• Bachelor's degree in Supply Chain, Business, Operations, Maintenance Technology, Engineering Technology, or a related field; equivalent experience considered.
• 5+ years of experience in maintenance inventory, supply chain, planning, manufacturing, maintenance operations, or a related discipline.
• Experience with CMMS/EAM systems (such as SAP PM, Maximo, Maintenance Connection, Limble, or Fiix).
• Strong inventory management and procurement experience.
• Advanced Microsoft Excel capabilities.
• Knowledge of MRO inventory management, maintenance planning, spare parts management, procurement processes, and manufacturing maintenance operations.
• Ability to optimize inventory levels while maintaining parts availability and supporting equipment reliability.

Responsibilities

• Own the site-wide MRO inventory management program, including inventory control processes, reorder strategies, and cycle count programs.
• Analyze inventory usage trends, recommend stocking levels for critical spare parts, and lead initiatives to reduce discrepancies, stockouts, and obsolete inventory.
• Maintain equipment bills of materials (BOMs) and critical spare parts lists, and identify optimization opportunities.
• Ensure spare parts storage areas maintain strong 5S and visual management standards.
• Identify material requirements for planned work, and coordinate materials readiness for preventive, predictive, and corrective maintenance.
• Develop and maintain maintenance kits for scheduled work.
• Coordinate with supervisors to align labor and materials before scheduled work.
• Support shutdowns, outages, and capital projects through material planning and coordination.
• Serve as site administrator for CMMS/EAM maintenance inventory functions.
• Maintain spare parts master data and audit system data for accuracy.
• Develop reports and dashboards supporting maintenance performance and inventory management.
• Train maintenance personnel on inventory and materials transactions.
• Manage procurement activities for maintenance-related materials and services.
• Evaluate supplier performance and obtain quotations for cost-saving opportunities.
• Support contract negotiations and supply agreements.
• Escalate supply risks and develop contingency plans.
• Monitor maintenance inventory investment and spending with monthly reporting.
• Identify opportunities for inventory reduction and spend optimization.
• Develop business cases supporting strategic inventory investments and reliability initiatives.
• Analyze failure trends and spare parts consumption patterns; support root cause analysis.
• Lead continuous improvement projects focused on inventory accuracy, procurement efficiency, and maintenance execution.

Skills

Inventory management

Procurement

Maintenance planning

CMMS/EAM

Excel skills

Data analysis

Cross-functional collaboration

Education

Bachelor's degree in related field

Tools

SAP PM

Maximo

Maintenance Connection

Limble

Fiix

Job description

USA Rare Earth, Inc. is seeking an experienced MRO Inventory Manager at our Stillwater, Oklahoma site to own maintenance materials management and support reliability across the plant.

You will manage inventory, CMMS data, procurement and planning to optimize uptime while controlling costs. The role partners with Maintenance, Operations, Engineering, Supply Chain, and Finance to align material readiness with planned work, shutdowns, and capital projects.