MRO Coordinator

ABM; Wilton (CT); On-site; USD 34,000 - 39,000; Full time

Job summary

ABM, a global facilities and maintenance solutions company, is seeking an MRO Coordinator to optimize parts management, inventory control, and supplier relationships at our Wilton, CT site. You will coordinate purchasing, ensure accurate stocking, and support plant operations with timely procurement and issue resolution.

This role requires experience in CMMS, inventory systems, and a regulated manufacturing environment, with a focus on cost-effective, reliable supply chains and continuous

Qualifications

• High school diploma or GED required.
• Experience with CMMS systems (Planon preferred).
• Experience in high-speed manufacturing in a regulated environment (FDA, NRC, etc.).
• 3-5 years experience preferred.
• Experience with inventory systems.

Responsibilities

• Own the site MRO purchasing process from request through final receipt and reconciliation.
• Solicit and evaluate supplier quotations considering cost, lead time, quality, service, and total value.
• Generate purchase requisitions and convert approved requisitions into purchase orders in accordance with site and corporate requirements.
• Source replacement parts, consumables, repair services, and other maintenance related goods and services.
• Expedite critical and past-due orders and proactively communicate supply risks and revised ETAs.
• Identify alternate suppliers and equivalent parts when availability or lead time threatens plant operations.
• Partner with Procurement to leverage preferred suppliers, negotiated agreements, and corporate purchasing strategies.
• Maintain accurate supplier, pricing, lead-time, and purchasing information within applicable systems.
• Identify and execute opportunities for cost reduction, supplier consolidation, and improved purchasing efficiency.
• Develop effective working relationships with MRO suppliers and service providers.
• Monitor supplier performance related to delivery, quality, responsiveness, pricing, and service.
• Escalate recurring supplier performance issues and support corrective actions.
• Maintain appropriate documentation for supplier quotations and purchasing decisions.
• Coordinate vendor visits and technical discussions with Maintenance and Engineering when needed.
• Support negotiation of pricing, freight, lead times, stocking agreements, consignment opportunities, and other commercial terms within role authority.
• Stockroom Management & Inventory Control
• Own the day-to-day operation and organization of the MRO storeroom.
• Maintain accurate inventory quantities, locations, descriptions, part numbers, and equipment associations within the CMMS.
• Ensure 100% inventory accuracy through disciplined cycle counting, reconciliation, and root-cause correction of discrepancies.

Skills

Attention to detail

Vendor coordination

Communication

Team collaboration

Education

High school diploma

Tools

Planon CMMS

Job description

The MRO Coordinator will serve as a key resource for maintenance technicians, buyers, and vendors by coordinating parts management, processing inventory transactions, resolving discrepancies, conducting research on replacement components, and maintaining accurate inventory levels to support plant operations. Reporting to the Maintenance Manager, you will support storeroom operations by ensuring maintenance, repair, and operations inventory is accurately received, organized, stocked, and tracked.

Pay: $25 - $28 per hour.

The pay listed is the hourly range or the hourly rate for this position. A specific offer will vary basedon applicant’s experience, skills, abilities, geographic location, and alignment with market data.

Own the site MRO purchasing process from request through final receipt and reconciliation.

Solicit and evaluate supplier quotations considering cost, lead time, quality, service, and total value.

Generate purchase requisitions and convert approved requisitions into purchase orders in accordance with site and corporate requirements.

Source replacement parts, consumables, repair services, and other maintenance related goods and services.

Expedite critical and past-due orders and proactively communicate supply risks and revised ETAs.

Identify alternate suppliers and equivalent parts when availability or lead time threatens plant operations.

Partner with Procurement to leverage preferred suppliers, negotiated agreements, and corporate purchasing strategies.

Maintain accurate supplier , pricing, lead-time, and purchasing information within applicable systems.

Identify and execute opportunities for cost reduction, supplier consolidation, and improved purchasing efficiency.

Develop effective working relationships with MRO suppliers and service providers.

Monitor supplier performance related to delivery, quality, responsiveness, pricing, and service.

Escalate recurring supplier performance issues and support corrective actions.

Maintain appropriate documentation for supplier quotations and purchasing decisions.

Coordinate vendor visits and technical discussions with Maintenance and Engineering when needed.

Support negotiation of pricing, freight, lead times, stocking agreements, consignment opportunities, and other commercial terms within role authority.

Stockroom Management & Inventory Control

Own the day-to-day operation and organization of the MRO storeroom.

Maintain accurate inventory quantities, locations, descriptions, part numbers, and equipment associations within the CMMS.

Ensure 100% inventory accuracy through disciplined cycle counting, reconciliation, and root-cause correction of discrepancies.

Establish and maintain appropriate min/max, reorder points, safety stock, and stocking strategies based on usage, lead time, equipment criticality, and business risk.

Ensure critical spare parts are identified, available, properly stored, and periodically reviewed.

Maintain clear standards for receiving, stocking, issuing, returning, and transferring MRO materials.

Maintain storeroom organization through 5S and visual management standards.

Control access and material transactions to minimize unrecorded withdrawals and inventory loss.

Identify obsolete, excess, duplicate, and slow-moving inventory and partner with Maintenance and Finance on appropriate disposition.

Lead periodic physical inventory activities as required.

Qualifications

High school diploma or GED required.

Experience with CMMS system (Planon preferred).

Experience in high-speed manufacturing in a regulated environment (FDA, NRC, etc.).

3-5 years experience preferred.

Experience with inventory systems.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.