MRO Assistant

Foley; Boston (MA); Remote; USD 40,000 - 60,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

401(k) with company match

Paid time off and holidays

Wellness programs

Employee assistance program

Job summary

Foley is seeking an MRO Assistant to support our Medical Review Officer team and clients from a remote, US-based position. You will obtain, review, and process drug-testing records in alignment with procedures and government regulations to ensure accurate, timely reporting and program integrity.

Responsibilities include data gathering, data entry across systems, and clear communication with collection sites, labs, and internal teams.

Qualifications

• High school diploma or equivalent required.
• Previous customer service experience preferred.
• Previous remote-work experience preferred.
• Experience in a professional, office, or corporate customer service environment is a plus.
• Ability and willingness to follow established procedures and handle sensitive information with care and discretion.
• Strong computer skills, including proficiency with Microsoft Office, Outlook, and Adobe with the ability to learn and efficiently navigate multiple internal systems.

Responsibilities

• Initiate and manage outbound calls to collection sites and laboratories to obtain additional information or required documentation.
• Gather all necessary information to support the timely processing and reporting of drug test results.
• Enter, review, and verify data across multiple systems with speed and accuracy.
• Process test results promptly and accurately to meet client deadlines and turnaround-time expectations.
• Follow established procedures when reviewing and processing negative and non-negative drug test results.
• Ensure compliance with applicable regulations, company policies, and standard operating procedures.
• Identify and elevate concerns, discrepancies, or processing issues to the appropriate parties in a timely manner.
• Communicate clearly and professionally with clients, collection sites, laboratories, and internal teams to resolve issues effectively via phone, email and chat.
• Develop and maintain a strong understanding of 49 CFR Part 40 regulations and relevant industry standards.
• Manage inbound calls appropriately to provide knowledgeable, professional support to clients and internal teams.
• Protect company, client, and donor information in accordance with company policies and procedures.
• Ensure all information is handled in compliance with legal, regulatory, and ethical standards.

Skills

Customer service

Data entry

Communication

Multitasking

Education

High school diploma or equivalent

Tools

Microsoft Office

Outlook

Adobe

Job description

The MRO Assistant plays a critical role in supporting our Medical Review Officer (MRO) team and Foley customers. The ideal candidate will be responsible for promptly obtaining, reviewing, and processing drug-testing records in accordance with established procedures and applicable government regulations.

This role is essential to ensure test results are reported accurately and on time, maintaining the integrity of our drug and alcohol testing programs, and delivering exceptional service to our clients.

What you’ll do

• Initiate and manage outbound calls to collection sites and laboratories to obtain additional information or required documentation.

• Gather all necessary information to support the timely processing and reporting of drug test results.

• Enter, review, and verify data across multiple systems with speed and accuracy.

• Process test results promptly and accurately to meet client deadlines and turnaround-time expectations.

• Follow established procedures when reviewing and processing negative and non-negative drug test results.

• Ensure compliance with applicable regulations, company policies, and standard operating procedures.

• Identify and elevate concerns, discrepancies, or processing issues to the appropriate parties in a timely manner.

• Communicate clearly and professionally with clients, collection sites, laboratories, and internal teams to resolve issues effectively via phone, email and chat.

• Develop and maintain a strong understanding of 49 CFR Part 40 regulations and relevant industry standards.

• Manage inbound calls appropriately to provide knowledgeable, professional support to clients and internal teams.

• Protect company, client, and donor information in accordance with company policies and procedures.

• Ensure all information is handled in compliance with legal, regulatory, and ethical standards.

Who you are

• Patient, resilient, and able to remain calm when assisting frustrated or upset customers.

• Reliable, self-directed, and interested in building a stable, long-term career.

• Organized and detail-oriented, with a strong commitment to accuracy and following established processes.

• Confident communicating clearly and professionally, both verbally and in writing.

• Able to adjust to changing priorities and manage multiple responsibilities.

• Motivated, dependable, and proactive in identifying and completing necessary tasks.

• Comfortable working independently while also contributing to a collaborative team environment.

Schedule

Our MRO team operates during the following hours in the Eastern Time Zone:

• Monday through Friday: 8:30 a.m.–5:00 p.m.

• No weekends or holidays.

• Shifts are 8.5 hours and include eight working hours and a 30-minute lunch break.

Qualifications

• High school diploma or equivalent required.

• Previous customer service experience preferred.

• Previous remote-work experience preferred.

• Experience in a professional, office, or corporate customer service environment is a plus.

• Ability and willingness to follow established procedures and handle sensitive information with care and discretion.

• Strong computer skills, including proficiency with Microsoft Office, Outlook, and Adobe with the ability to learn and efficiently navigate multiple internal systems.

This role is a good fit for you if you enjoy

• Building a long-term career where consistency, reliability, accuracy, and service quality are valued.

• Developing in-depth knowledge of regulations, processes, and systems over time.

• Supporting customers by phone as a core part of your workday.

• Working within clear guidelines, documentation requirements, and quality standards.

• Balancing independent responsibilities with team collaboration.

Location: This role is primarily remote, US-based, and operates in EST hours.

This role may be based remotely out of the following states: Arizona, Colorado, Connecticut, Florida, Georgia, Illinois, Indiana, Kansas, Massachusetts, Michigan, Missouri, Nebraska, New Hampshire, New Jersey, New York, North Carolina, Pennsylvania, Rhode Island, South Carolina, Tennessee, Texas, Virginia, Wisconsin.

About us

At Foley, we’re reimagining how safety-sensitive industries hire, stay compliant, and manage risk. We’ve evolved into a modern SaaS company with an all-in-one, AI-ready platform that helps transportation, construction, distribution, and utility businesses operate faster, smarter, and safer.

As we continue to grow, we’re looking for curious, strategic thinkers who thrive in complexity, are motivated by making an impact, and want to join a team that’s passionate about building great products and supporting customers. Our core values — Teammateship, Grit, and Innovation — guide everything we do. Whether we’re collaborating internally or helping customers, we approach every challenge with optimism, humor, and a shared commitment to success.

Benefits
Foley offers a comprehensive benefits package that includes medical, dental, and vision coverage, a 401(k) with company match, paid time off and holidays, wellness programs, and an employee assistance program.

Equal Employment Opportunity
Foley is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity or expression, national origin, age, disability, protected veteran status, or any other legally protected characteristic.

Reasonable Accommodations
If you require a reasonable accommodation during the application or interview process, please contact us at [e-mail]

Employment Status
Employment with Foley is on an at-will basis. Nothing in this job posting or in future communications should be construed as a contract of employment.

Massachusetts Applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.

Privacy Policy: Please see our Applicant Privacy Policy for more information on how Foley processes your personal information during the recruitment process and, if applicable based on your location, how you can exercise any privacy rights.