MRO Administrator

Millipore Corporation; Indianapolis (IN); On-site; USD 33,000 - 51,000; Full time

Benefits offered by this job

Health insurance

PTO

Retirement contributions

Job summary

MilliporeSigma in the United States is seeking a detail-oriented Inventory Coordinator to maintain organized MRO parts inventory, manage CMMS records, and coordinate with maintenance, purchasing, and suppliers to ensure parts availability while controlling costs.

You will count stock, process orders, monitor usage, and prepare reports using Excel and Word, with safety guidelines and continuous improvement principles guiding daily operations.

Qualifications

• High School Diploma or GED required.
• 2+ years' experience in MRO, maintenance storeroom, warehouse, inventory control, purchasing, or materials management.
• 2+ years' experience ordering, receiving, storing, issuing, and tracking maintenance parts.

Responsibilities

• Review CMMS data to identify needs, prepare purchase orders, obtain quotes, coordinate with suppliers, expedite emergency spares, and optimize reorder points to lower costs.
• Maintain accurate part records, descriptions, and equipment associations in the CMMS while processing receiving, issuances, transfers, cycle counts, and obsolete stock removals.
• Inspect incoming shipments against documentation, report discrepancies, store parts safely in designated bin locations with proper preservation practices and maintain storeroom security.
• Execute scheduled cycle counts across storage areas, reconcile physical stock against CMMS records, research discrepancies, document root causes, and support audits.
• Track key operational metrics—including stockouts, inventory accuracy, and order statuses—using MS Excel and Word to generate reports and maintain organized documentation.
• Partner with maintenance planners, technicians, purchasing, and finance to anticipate parts needs, identify critical spares, and communicate material delays or status updates.
• Identify standardization opportunities, streamline storeroom layout, enforce safety and environmental guidelines, and execute initiatives that minimize downtime and lower inventory expenses.

Skills

Inventory management

MS Excel

MS Word

Supplier coordination

Planning

Data analysis

Communication

Education

High School Diploma or GED

Tools

CMMS: SAP

CMMS: Maximo

CMMS: Infor

CMMS: Fiix

CMMS: eMaint

Job description

Work Your Magic with us! Start your next chapter and join MilliporeSigma. Ready to explore, break barriers, and discover more? We know you've got big plans - so do we! Our colleagues across the globe love innovating with science and technology to enrich people's lives with our solutions in Healthcare, Life Science, and Electronics. Together, we dream big and are passionate about caring for our rich mix of people, customers, patients, and planet. That's why we are always looking for curious minds that see themselves imagining the unimaginable with us.

Your Role:

In this role you will be responsible for maintaining an accurate, organized, and readily available inventory of maintenance, repair, and operations (MRO) parts and supplies. This role coordinates the purchasing, receiving, storage, issuing, and replenishment of parts used to support facility and equipment maintenance. The coordinator maintains accurate inventory records in the Computerized Maintenance Management System (CMMS), monitors usage and stock levels, performs physical inventory counts, and prepares inventory and purchasing reports. The position works closely with maintenance, operations, purchasing, suppliers, and other internal teams to help ensure that the right parts are available when needed while controlling cost and reducing excess or obsolete inventory.

Responsibilities include but are not limited to:

• Parts Ordering & Replenishment: Review CMMS data to identify needs, prepare purchase orders, obtain quotes, coordinate with suppliers, expedite emergency spares, and optimize reorder points to lower costs.
• CMMS Inventory Management: Maintain accurate part records, descriptions, and equipment associations in the CMMS while processing receiving, issuances, transfers, cycle counts, and obsolete stock removals.
• Receiving, Storage, & Parts Control: Inspect incoming shipments against documentation, report discrepancies, store parts safely in designated bin locations with proper preservation practices and maintain storeroom security.
• Physical Inventory Counts & Audits: Execute scheduled cycle counts across storage areas, reconcile physical stock against CMMS records, research discrepancies, document root causes, and support audits.
• Reporting & Data Analysis: Track key operational metrics-including stockouts, inventory accuracy, and order statuses-using MS Excel and Word to generate reports and maintain organized documentation.
• Maintenance & Stakeholder Support: Partner with maintenance planners, technicians, purchasing, and finance to anticipate parts needs, identify critical spares, and communicate material delays or status updates.
• Continuous Improvement & Safety: Identify standardization opportunities, streamline storeroom layout, enforce safety and environmental guidelines, and execute initiatives that minimize downtime and lower inventory expenses.

Core Professional Competencies:

Demonstrate strong data discipline, problem-solving, supplier coordination, planning, inventory accuracy, and proactive communication across all operational duties.

Physical Attributes:

Lift and carry items weighing up to 60 pounds. Stand, walk, bend, stoop, kneel, reach, climb steps or ladders, and work in storage and maintenance areas. Work in environments that may include noise, dust, temperature variation, machinery, and industrial or maintenance-related conditions while using required personal protective equipment.

Who You Are:

Minimum Qualifications:

• High School Diploma or GED.
• 2+ years' experience in MRO, maintenance storeroom, warehouse, inventory control, purchasing, or materials management.
• 2+ years' experience ordering, receiving, storing, issuing, and tracking maintenance parts or industrial supplies.

Preferred Qualifications:

• Experience supporting manufacturing, laboratory, utilities, facilities, pharmaceutical, chemical, or other industrial maintenance operations.
• Experience with inventory optimization, cycle counting, critical-spares management, or storeroom organization.
• Experience with CMMS platforms such as SAP, Maximo, Infor, Fiix, eMaint, or comparable systems.
• Familiarity with purchase requisitions, purchase orders, supplier management, and basic procurement practices.
• APICS, warehouse, inventory-management, maintenance-planning, or related training or certification.
• Mechanical, electrical, instrumentation, facilities, or industrial maintenance knowledge.
• Proficient with Microsoft Excel, including sorting, filtering, basic formulas, data tracking, and maintaining inventory spreadsheets.
• Proficient with Microsoft Word for preparing procedures, reports, records, and business correspondence.

Pay Range for this position:

$24 - $37 / hour The offer range represents the anticipated low and high end of the base pay compensation for this position. The actual compensation offered will be determined by factors such as location, level of experience, education, skills, and other job-related factors. Position may be eligible for sales or performance-based bonuses.

Benefits offered by the Company include:

• health insurance
• paid time off (PTO)
• retirement contributions
• other prerequisites

This role does not offer sponsorship for work authorization. External applicants must be eligible to work in the US.