Moves Support Coordinator

ABM industries; Mountain View (CA); On-site; USD 85,000 - 115,000; Full time

Job summary

ABM is seeking a capable project/move coordinator in Mountain View to oversee small and large group moves, build strong partner relationships, and manage move plans, schedules, and budgets. You will coordinate with FM, Events, and vendors, procure labor, review proposals, and ensure timely delivery within scope, while advancing MAC process improvements.

Applicants should understand architectural drawings, have facilities coordination experience, and be proficient with Google Suite, Excel,

Qualifications

• 2+ years of experience in project or technology coordination.
• Proven experience with moves, adds and changes, facilities management, and operations.
• Understanding of architectural drawings.
• Planning, coordination, and execution for all facilities requests.
• Ability to read drawings and specifications.
• Strong customer service and communication skills.
• Willingness to stay informed on Hybrid Workplace trends.

Responsibilities

• Develop and maintain relationships with business partners and MAC Manager.
• Manage weekly small (<10) or large (>10) group moves and plans.
• Coordinate with FM, Events, and move vendors on setup and reconfiguration.
• Develop project schedules for move management activities.
• Coordinate relocation plans, schedules and budgets with stakeholders.
• Procure and manage move labor; evaluate proposals and select vendors.
• Coordinate pre-move walkthroughs and ensure spaces ready.
• Track tasks, schedules and budgets for moves.
• Ensure moves align with documented processes and timelines.
• Support change management for workspace and work style shifts.
• Provide trending analysis to improve MAC processes and outcomes.
• Post-move surveys and reports to identify improvements.
• Maintain complete initiation, execution and closeout documentation.

Skills

Project coordination

Facilities management

Communication skills

Multitasking

Client relations

Teamwork

Independent work

Market awareness

Tools

AutoCAD

Tririga

Google Suite

MS Word

PowerPoint

Project

Excel

Asana

Job description

Pay

Pay: $100K/YR The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data.

Job Description

Pay: $100K/YR The pay listed is the salary range for this position. Any specific offer will vary based on the successful applicant’s education, experience, skills, abilities, geographic location, and alignment with market data. You may be eligible to participate in a Company incentive or bonus program.

Benefit Information

ABM offers a comprehensive benefits package. For information about ABM’s benefits, visit ABM 2026 Employee Benefits | Staff and Management Team Members

Responsibilities

• Develop and maintain excellent working relationships with key business partners, vendor partners, and MAC Manager.
• Manage weekly small (<10) or large (>10) group moves.
• Implement move plan in accordance with the approved occupancy plan.
• Coordinate with FM team, Events team, and/or move vendor on installation and reconfiguration of furniture as it pertains to small and large group moves.
• Develop and maintain project schedules for move management activities.
• Develop and implement relocation project plan, schedule, and budget through collaboration with the facility, project and construction managers and adhere to it.
• Coordinate with project manager to ensure work is delivered within timeframe and agreed-upon scope.
• Procure and manage move labor, including vendor/contractor bidding process, evaluate proposals and recommend selection of vendor/contractor.
• Coordinate pre-move walkthroughs to ensure spaces are ready to receive occupants.
• Keep track of all tasks, schedules, and budgets related to the move.
• Ensure all moves are performed in a manner consistent with documented processes and adhere to schedules.
• Support change management as it pertains to changing workspace and work style.
• Drive to improve client awareness by providing trending analysis for MAC process.
• Send out post-move surveys and reports on findings and identify process improvements as appropriate.
• Evaluate and provide improvement suggestions for move processes and vendors; identify ways to improve client relationships through the MAC process.
• Ensure all project initiation, execution and closeout documentation are complete.

Relationships and Roles

ABM Operations (Internal)

• Collaborate with Able/ABM Management Team to drive compliance, metrics, and outcomes ensuring all client KPI, SOW, and SLA requirements are met for Office signage program and Move Support Program.
• ABM Clients (External)
• Function as Client Advocate, Key Representative and/or key point of contact from Able/ABM ensuring excellence relative to MAC support work.
• Key Relationships (Internal)
• Able/ABM Directors, Managers and Staff.
• Strong customer service skills and ability to manage work appropriately.
• Strong problem solving, decision making, management, and written and verbal communication skills.
• Ability to handle heavy volume of work daily, including multitasking and assign vendor responsibilities.
• Functions effectively as part of a broader program management and construction team
• Excellent time management and organizational skills, detail oriented
• Understanding of office furniture / interior design / minor renovations industry
• Familiarity with requirements of drawings and specifications and with terms and conditions of project contracts, subcontracts, and purchase orders; ability to read drawings and specifications.
• Ability to maintain discretion and confidentiality at all times.

Qualifications

• 2+ years of experience in project or technology coordination preferred.
• Proven experience with project delivery as well as direct experience with moves, adds and changes, facilities management, and operations in a dynamic corporate environment is essential.
• Understanding and knowledge of architectural drawings
• Planning, coordination, and execution skills for all levels of facilities requests
• Ability to build collaborative relationships with others team members and provider.
• Ability to foster teamwork.
• Customer centric/client orientation/customer driven and focus.
• Detail oriented.
• Interpersonal and communication skills with managing staff
• Management and skills at all levels of the client’s organization and
• Oral and written communication skills
• Engage at all levels of the organization.
• Exhibit high energy level and demonstrate ability to work as a valuable contributor to the team.
• Must be an initiative-taking candidate with the ability to work independently in a highly fluid environment.
• Willingness to stay well-informed of market trends, regulations, and best practice specifically in the Hybrid Workplace space.
• Software proficiency in Google Suite, Microsoft Word, PowerPoint, Project, Excel, and Asana.
• Experience with Tririga and AutoCAD.

About Us

ABM (NYSE: ABM) is one of the world’s largest providers of integrated facility, engineering, and infrastructure solutions. Every day, our over 100,000 team members deliver essential services that make spaces cleaner, safer, and efficient, enhancing the overall occupant experience.

ABM serves a wide range of market sectors including commercial real estate, aviation, education, mission critical, and manufacturing and distribution. With over $8 billion in annual revenue and a blue-chip client base, ABM delivers innovative technologies and sustainable solutions that enhance facilities and empower clients to achieve their goals. Committed to creating smarter, more connected spaces, ABM is investing in the future to meet evolving challenges and build a healthier, thriving world. ABM: Driving possibility, together.

ABM is an Equal Employment Opportunity (EEO) employer that does not discriminate on the basis of any trait or characteristic protected by applicable federal, state, or local law, including disability and protected veteran status. ABM is committed to working with and providing reasonable accommodation to individuals with disabilities. If you have a disability and need assistance in completing the employment application, please call 888-328-8606. We will provide you with assistance and make a determination on your request for reasonable accommodation on a case-by-case basis.

ABM participates in the U.S. Department of Homeland Security E-Verify program. E-Verify is an internet-based system used to electronically confirm employment eligibility.

ABM is a military-friendly company proudly employing thousands of men and women who have served in the U.S. military. With ABM, you’ll have access to a world-class training program and ample opportunities to use the skills you developed while serving our country. Whether you’re looking for a frontline or professional position, you can find post-military career opportunities across ABM.

For more information, visit www.abm.com