Movement Disorders Program Coordinator

Veterans in Healthcare; Boston (MA); On-site; USD 49,000 - 65,000; Full time

Job summary

Beth Israel Deaconess Medical Center in Boston, MA is seeking a Program Coordinator to oversee clinical programs within the Movement Disorders Division. You will coordinate the IDC, organize the PD symposium, CME courses, and WellnessWorks programs, and maintain program records and surveys.

You will work with a multidisciplinary team, market the programs with flyers, and ensure enrollment, registration, and payment processes are efficient. Strong Excel and interpersonal skills are essential.

Qualifications

• High School Diploma required; Associate's degree preferred.
• 1–3 years of related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint, Access) and other web-based tools.
• May produce complex documents, perform analysis and maintain databases.

Responsibilities

• Implements and coordinates administrative procedures, processes, services and systems for the assigned program.
• Trains other staff in proper methods and procedures to ensure the accuracy and quality of work.
• Provides administrative support to staff in assigned program areas.
• Schedules and prepares materials for appointments, meetings and special events.
• Coordinates program correspondence, calendars, projects and travel arrangements as needed.
• Ensures that staff are informed, and supplies and equipment are available.
• Develops, maintains and oversees program databases. Compiles data; prepares, summarizes and distributes regular and ad hoc reports.
• Coordinates, tracks and monitors program expenses, invoices and billing with appropriate cost centers and budget.
• Monitors and evaluates the effectiveness of the program administration.
• Collaborates with program leadership and members to identify other program needs. Recommends and implements modifications to improve effectiveness.
• Coordinates and oversees preparation for compliance with BIDMC policies and procedures as well as other external regulatory agencies.
• Maintains accurate records for compliance. Participates in quality improvement projects.

Skills

Written communications

Oral communications

Teamwork

Customer service

Education

High School Diploma

Associate's degree

Tools

Outlook

Word

Excel

PowerPoint

Access

Job description

Beth Israel Deaconess Medical Center in Boston, MA is seeking a Program Coordinator to oversee clinical programs within the Movement Disorders Division. You will coordinate the IDC, organize the PD symposium, CME courses, and WellnessWorks programs, and maintain program records and surveys.

You will work with a multidisciplinary team, market the programs with flyers, and ensure enrollment, registration, and payment processes are efficient. Strong Excel and interpersonal skills are essential.