Onsite Ambulatory Programs Coordinator

Beth Israel Lahey Health; Boston (MA); On-site; USD 49,000 - 65,000; Full time

Job summary

Beth Israel Lahey Health is seeking an onsite Administrative Coordinator in the Boston area. The role supports program administration, trains staff, manages calendars, materials, and travel arrangements, and tracks budgets.

The position requires a high school diploma, 1–3 years of related experience, and strong Microsoft Office skills. It offers an opportunity to impact patient care through efficient operations at BIDMC facilities.

Qualifications

• High School Diploma required; Associate's degree preferred.
• Minimum of 1–3 years of related work experience required.
• Advanced skills with Microsoft applications (Outlook, Word, Excel, PowerPoint or Access) and other web-based tools.
• May produce complex documents, perform analysis and maintain databases.

Responsibilities

• Implements and coordinates administrative procedures, processes, services and systems for the assigned program.
• Trains other staff in proper methods and procedures to ensure accuracy and quality of work.
• Provides administrative support to staff in assigned program areas.
• Schedules and prepares materials for appointments, meetings and special events.
• Coordinates program correspondence, calendars, projects and travel arrangements as needed.
• Ensures that staff are informed, and supplies and equipment are available.
• Develops, maintains and oversees program databases; compiles data; prepares and distributes reports.
• Coordinates, tracks and monitors program expenses, invoices and billing with appropriate cost centers and budget.
• Monitors and evaluates the effectiveness of the program administration.
• Collaborates with program leadership to identify needs and implement improvements.
• Coordinates preparation for compliance with BIDMC policies and external regulators.

Skills

Written communications

Oral communications

Knowledge of policies

Teamwork

Customer service

Education

High School Diploma

Associate's degree

Tools

Microsoft Office

Job description

Beth Israel Lahey Health is seeking an onsite Administrative Coordinator in the Boston area. The role supports program administration, trains staff, manages calendars, materials, and travel arrangements, and tracks budgets.

The position requires a high school diploma, 1–3 years of related experience, and strong Microsoft Office skills. It offers an opportunity to impact patient care through efficient operations at BIDMC facilities.