Motor Vehicle and Title Clerk

DOUGLAS MOTORS CORP; Summit (NJ); On-site; USD 36,000 - 48,000; Full time

Job summary

Douglas Motors Corp in Summit, NJ seeks a detail-oriented office administrator to handle vehicle registrations, titles, MSOs and tax remittance for both locations. This full-time, on-site role supports upper management and a busy dealership environment.

The ideal candidate is punctual, highly organized and proficient with Microsoft Office, with knowledge of NJ motor vehicle rules and experience in automotive accounting preferred.

Qualifications

• NJ MV e-Course certificate or equivalent required.
• Expert in Motor Vehicle rules and regulations is required.
• Automotive and automotive accounting experience preferred.
• Strong attention to detail and organizational skills.

Responsibilities

• Process all documents for in and out of state registration, title, and tax remittance for all vehicles sold.
• Ensure paperwork is properly completed prior to submission.
• Manage registrations, plates, titles, MSOs and accounts for new and used vehicles at both locations.
• Correct errors promptly and accurately.
• Obtain and maintain all MSOs for each dealership.
• Obtain and reconcile all titles for each dealership.
• Maintain tax schedules related to Motor Vehicle, COD, and out-of-state sales.
• Process and maintain title work for wholesale transactions.
• Build logs, reports and compliance paperwork.
• Follow up to obtain missing paperwork.
• Data entry of all transactions including registration processing, MV and tax remittance.
• Prepare, scan and archive each deal.
• Anticipate conflicts and correct course.
• Provide general office administrative support to management and business.
• Perform other office tasks as assigned.

Skills

Punctual and reliable

Multitasking

Highly organized

Computer literacy

Microsoft Office

Education

NJ MV e-Course certificate

Grandfathered state personal control number

Tools

Microsoft Office

Job description

At our small, family owned company, we strive to earn the loyalty of every customer. We thrive on creating relationships with our customers for generations, beginning in 1965. Currently, we are seeking an individual who is interested in filling a vacancy to help us accomplish this goal, set and surpass new goals, and contribute to a long standing company. We are searching for an individual who is ready to work hard, stay motivated, own and master their craft. Our promise is to keep delivering the same award winning service and value that our community has come to expect from our dealerships through the years and we can only do this with your help!

This is a full-time, on-site, Monday-Friday position located in Summit, NJ.

Responsibilities

• Process all documents for in and out of state registration, title, and tax remittance for all vehicles sold.
• Follow through in ensuring all paperwork is properly completed prior to submission to perfect all data.
• Responsibility for all registrations, plates, titles, MSO’s and accounts for new and pre-owned vehicles for both locations.
• Responsibility and accountability in correcting errors.
• Obtain and maintain all MSO’s for each dealership.
• Obtain, maintain, and reconcile all titles for each dealership.
• Maintain and reconcile Motor Vehicle, COD, and Out of State sales tax schedules through the processing of deal.
• Process and maintain title work for wholesale transactions.
• Build and maintain all necessary logs, reports, and compliance paperwork.
• Follow up and follow through on obtaining missing paperwork.
• Data entry of all transactions including registration processing, MV, and tax remittance.
• Prepping, scanning, and filing each deal for archiving.
• Ability to foresee and correct course on conflicts.
• General office administrative work to support upper management and overall business.
• Other office tasks as assigned.

Qualifications

• Grandfathered state personal control number OR NJ MV e-Course certificate required.
• Expert in Motor Vehicle rules and regulations required.
• Automotive and Automotive Accounting experience preferred.
• Ability to be punctual, present, and prepared to work bell to bell.
• Willing and eagerness to complete each task to the best of your ability.
• Expert at handling multitasking with ease and urgency.
• Ability to keep focus, prioritize, stay on task, be reliable and responsible.
• Highly organized with attention to detail.
• Eagerness to improve, expand, and fill the shift with work.
• Self motivated to be honest and transparent.
• Willingness to take initiative in group and individual settings.
• Possess follow up and follow through skills.
• Computer literacy, quality writing and Microsoft Office knowledge.
• Ability to support, compliment, and contribute to small office atmosphere.
• Confidentiality Awareness, compliance, and discretion without waivering