Motor Carrier Reciprocity Prorate Auditor

Illinois-Secretary-of-Stat; Springfield (IL); On-site; USD 55,000 - 100,000; Full time

Job summary

Office of the Illinois Secretary of State is seeking a Motor Carrier Reciprocity Prorate Auditor to audit mileage records and ensure correct vehicle fees are paid. The role covers Illinois and other jurisdictions, requiring travel across the US and Canada, and involves analyzing records, preparing audit reports, and possibly testifying at hearings.

Requires a four-year college degree (preferably in accounting or business) and two years of related professional experience, with extensive knowledge

Qualifications

• Requires four-year college degree, preferably accounting/business related.
• Knowledge of Illinois Reciprocity/Prorate laws and regulations.
• Experience in financial auditing and accounting principles.
• Ability to interpret vehicle licensing rules and regulations.
• Ability to train and direct junior auditors; strong written communication.

Responsibilities

• Travel to locations in Illinois, US and Canada to audit mileage/fees.
• Analyze mileage records; test checks and compare against fees owed.
• Prepare audit papers, memos, and electronic reports; may testify at hearings.
• Assist training of new personnel; enforce office policies and procedures.

Skills

Reciprocity/Prorate laws

Financial auditing

Audit reporting

Training new personnel

Oral and written communication

Valid driver's license

Travel willingness

Lifting up to 50 lbs

Education

Four-year college degree (accounting/business)

Job description

Office of the Illinois Secretary of State

Alexi Giannoulias

Job Title: Motor Carrier Reciprocity Prorate Auditor

Division: Program Compliance
Union: SEIU
Location: 2701 S. Dirksen Pkwy., Springfield, IL – Sangamon County
Salary: Range from $4,935 to $8,969 monthly – commensurate with experience.

Benefits: https://cms.illinois.gov/benefits/stateemployee.html

Travels to various assigned locations in Illinois and throughout the United States and Canada for the purpose of auditing mileage records and accounting systems maintained by trucking firms and individuals; performs analysis, test checks, sampling and comparison of mileage records to assure that the registrant has paid the correct vehicle fees; interprets Illinois laws, rules and regulations pertaining to the licensing of these vehicles; prepares detailed audit working papers, memorandum and electronic reports of audit findings; may assist with the training of all new personnel.

Duties and Responsibilities:

• Travels to various assigned locations in Illinois and throughout the United States and Canada for the purpose of auditing mileage records and accounting systems maintained by trucking firms and individuals. Must interpret various registration plans, not limited to reciprocity, prorate and IRP, in determining if registrants in compliance.
• Performs analysis, test checks, sampling and comparisons of mileage records to assure that the registrant has paid the correct vehicle fees to this state and any other member IRP jurisdiction. If the correct fees have not been paid, prepare a complete and accurate report utilizing lap top computers. Requires the interpretation of Illinois laws, rules and regulations as they pertain to the licensing of these vehicles.
• Prepares detailed audit working papers, memorandum and electronic reports of audit findings, which are submitted to the central processing unit, which in turn sends detailed report to member jurisdictions and registrant. Responds to any questions that may arise from the processing of the audit finding including testifying at administrative hearings as required.
• May assist with the training of all new personnel assuring rules and regulations are enforced in accordance with office policies and procedures.
• Performs other duties as required or assigned.

Education and Experience:

Requires knowledge, skill and mental development equivalent to four years of college preferably with coursework in accounting, business administration, bookkeeping or a related field and two years of related professional experience.

Knowledge, Skills and Abilities:

• Requires extensive knowledge of Illinois Reciprocity/Prorate laws, rules and regulations.
• Requires working knowledge of the principles and concepts of financial auditing and accounting.
• Requires the ability to examine mileage records of carriers and companies whose vehicles are registered with the State of Illinois and to prepare clear and accurate complex audit reports.
• Requires ability to train and direct novice auditors.
• Requires the ability to express ideas clearly and accurately both orally and in writing.
• Requires possession of a valid Illinois driver's license.
• Requires willingness to travel extensively throughout the United States and Canada.
• Requires ability to lift and carry up to and including 50 lbs.

Application Process:

• Preference will be given to Illinois residents in the hiring and selection process, in accordance with the Illinois Secretary of State Merit Employment Code.
• Questions regarding this posting or Illinois Secretary of State employment practices may be directed to Job Counselors at our Personnel offices in Chicago (312-793-5515) or Springfield (217-782-4783).

Equal Employment Opportunity Employer. Applicants must be lawfully authorized to work in the United States.

Applicants are considered for all positions without regard to race, color, religion, sex, national origin, sexual orientation, age, marital or veteran status, or the presence of a non-job-related medical condition or disability.