Mortgage Documentation Processor

Marine Credit Union; Onalaska (WI); On-site; USD 42,000 - 66,000; Full time

Job summary

Marine Credit Union is seeking a Mortgage Closing Specialist I in Wisconsin to prepare closing documents, balance loan figures against estimates, and ensure all closing disclosures are accurate before funds wire. The role requires reviewing loan conditions and confirming documentation meets compliance standards.

Responsibilities include managing funding timelines, coordinating with title/settlement, and updating core systems.

Qualifications

• 1–2 years mortgage funding/closing experience
• Experience with Encompass preferred
• Mortgage and loan processes knowledge a plus

Responsibilities

• Review approved loans to ensure documents and conditions are complete and accurate prior to funding
• Verify and confirm closing documents are dated, signed, and notarized
• Balance closing documents with title/settlement company and fund loans per timelines
• Calculate funding amounts and set up lender wire for closing
• Complete Compliance CDs and Final CDs per TRID guidelines
• Maintain compliance with policies, procedures and regulatory requirements

Skills

Mortgage process

Documentation

Compliance knowledge

Time management

Communication

Education

High School Diploma

Associate degree in Finance/Business/Math/Accounting

Tools

Encompass

Job description

Description

Position Summary

The Mortgage Closing Specialist I is responsible for creating closing documents and balancing loans against estimates and final Closing Disclosures. In addition, the Mortgage Documentation Processor is responsible for reviewing and verifying that all required aspects of the loan process have been met prior to wiring funds.

Major Duties And Responsibilities

• Review approved loans to ensure that documents, conditions, and requirement are complete and accurate prior to funding
• Review conditions for funding and identify items requiring underwriter clearance prior to or at closing
• Verify and confirm all required closing documents are dated, signed, and notarized
• Ensures signed loan packages meet compliance standards, addressing discrepancies as necessary
• Review executed loan documents prior to disbursing funds
• Calculate funding amounts for loan package, balance figures, verifies and sets up lender wire for closing
• Fund loans in alignment to established timelines, regulations, and procedures per state
• Balance closing documents with title/settlement company
• Follow up on any missing or additional documentation needed from all parties
• Complete Compliance CDs and Final CDs, ensuring adherence to TRID guidelines
• Validate and update fields and tracking records for core business system (Symitar)
• Upload all final documents into Marine Credit Union imaging system
• Maintain current knowledge of Policies and Procedures for documentation and funding processes

Expectations

• Provide exceptional service for both internal and external partners
• Abide by all applicable company policies and procedures
• Abide by all applicable industry rules and regulations

Knowledge, Skills And Abilities

• Knowledge of the Mortgage Loan process, and associated documentation.
• Knowledge of final loan documents and audits for final funding.
• Knowledge of regulations and laws associated with residential lending.
• Knowledge of Title and Appraisals.
• Ability to work in a fast-paced environment and meet time-sensitive deadlines with a high level of professionalism
• Ability to determine incomplete, inaccurate, or missing information.
• Ability to liaise with others to build internal relationships and explain needed information.
• Maintain funding timelines while delivering exceptional customer service
• Ability to follow set processes and maintain consistent standard of quality.
• Strong oral and written communication skills.
• Strong organizational skills.
• Excellent problem-solving skills.
• Ability to meet quality and services standards.
• Ability to prioritize, multi-task, meet deadlines and adapt to changing priorities.
• Precise attention to detail.

Experience

• 1-2 years mortgage funding/closing experience desired
• Experience with Encompass preferred
• Experience of mortgage and commercial loan processes a plus

Education

High School Diploma. Associate’s College Degree in Finance, Business, Math, Accounting or related field a plus. Certifications related to Lending and Loan Processing desirable.

Physical Requirements (with Or Without Accommodation)

Must be able to sit for extended periods of time, be able to lift 15 pounds frequently, and do repetitive tasks.

This job description is not a complete statement of all duties and responsibilities comprising this position.