Mortgage Documentation Processor

Marine Credit Union; Des Moines (IA); On-site; USD 42,000 - 65,000; Full time

Job summary

Marine Credit Union is seeking a Mortgage Closing Specialist I to prepare closing documents and balance loans against estimates and final Closing Disclosures. The role also reviews funding conditions and ensures compliance before wiring funds.

The position requires 1–2 years of closing experience, familiarity with Encompass, and knowledge of residential lending regulations. Strong attention to detail and communication skills are essential.

Qualifications

• 1–2 years mortgage funding/closing experience.
• Experience with Encompass preferred.
• Knowledge of residential lending regulations.
• Associate’s or bachelor’s degree in related field is a plus.

Responsibilities

• Review approved loans to ensure documents, conditions, and requirements are complete prior to funding.
• Verify closing documents are dated, signed, and notarized.
• Balance loan packages and set up lender wires for closing.
• Ensure compliance with TRID guidelines and funding timelines.
• Coordinate with title/settlement and other parties to obtain missing documents.
• Upload final documents into Marine Credit Union imaging system and update core records.

Skills

Mortgage knowledge

Closing process

Documentation review

Compliance awareness

Time management

Communication skills

Detail oriented

Problem solving

Education

High School Diploma

Associate’s Degree in Finance

Tools

Encompass

Symitar

Job description

Position Summary:

The Mortgage Closing Specialist I is responsible for creating closing documents and balancing loans against estimates and final Closing Disclosures. In addition, the Mortgage Documentation Processor is responsible for reviewing and verifying that all required aspects of the loan process have been met prior to wiring funds.

Major Duties and Responsibilities:

• Review approved loans to ensure that documents, conditions, and requirement are complete and accurate prior to funding
• Review conditions for funding and identify items requiring underwriter clearance prior to or at closing
• Verify and confirm all required closing documents are dated, signed, and notarized
• Ensures signed loan packages meet compliance standards, addressing discrepancies as necessary
• Review executed loan documents prior to disbursing funds
• Calculate funding amounts for loan package, balance figures, verifies and sets up lender wire for closing
• Fund loans in alignment to established timelines, regulations, and procedures per state
• Balance closing documents with title/settlement company
• Follow up on any missing or additional documentation needed from all parties
• Complete Compliance CDs and Final CDs, ensuring adherence to TRID guidelines
• Validate and update fields and tracking records for core business system (Symitar)
• Upload all final documents into Marine Credit Union imaging system
• Maintain current knowledge of Policies and Procedures for documentation and funding processes

Expectations:

• Provide exceptional service for both internal and external partners
• Abide by all applicable company policies and procedures
• Abide by all applicable industry rules and regulations

Knowledge, Skills and Abilities:

• Knowledge of the Mortgage Loan process, and associated documentation.
• Knowledge of final loan documents and audits for final funding.
• Knowledge of regulations and laws associated with residential lending.
• Knowledge of Title and Appraisals.
• Ability to work in a fast-paced environment and meet time-sensitive deadlines with a high level of professionalism
• Ability to determine incomplete, inaccurate, or missing information.
• Ability to liaise with others to build internal relationships and explain needed information.
• Maintain funding timelines while delivering exceptional customer service
• Ability to follow set processes and maintain consistent standard of quality.
• Strong oral and written communication skills.
• Strong organizational skills.
• Excellent problem-solving skills.
• Ability to meet quality and services standards.
• Ability to prioritize, multi-task, meet deadlines and adapt to changing priorities.
• Precise attention to detail.

Experience:

• 1-2 years mortgage funding/closing experience desired
• Experience with Encompass preferred
• Experience of mortgage and commercial loan processes a plus

Education:

High School Diploma.Associate’s College Degree in Finance, Business, Math, Accounting or related field a plus. Certifications related to Lending and Loan Processing desirable.

Physical requirements (with or without accommodation):

Must be able to sit for extended periods of time, be able to lift 15 pounds frequently, and do repetitive tasks.

This job description is not a complete statement of all duties and responsibilities comprising this position.