Model Talent Coordinator

Adelphi Group; New York (NY); On-site; USD 50,000 - 60,000; Full time

Job summary

McCann New York is seeking a Model Talent Coordinator to support the Talent Partnerships team. The role thrives in an administrative heavy environment, focusing on tracking details, multitasking across projects, and a passion for casting, spreadsheets, data organization, and the industry.

You will correspond with agents, build decks, manage bookings, assist with casting presentations, coordinate talent travel, and renew talent usage rights using FADEL, while collaborating with teams on asset

Qualifications

• At least 1-2 years of professional experience in a creative agency or production environment.
• Understanding of SAG, tax paperwork, and/or contract structure preferred.
• Proactive, organized, and able to manage multiple tasks concurrently.
• Strong Excel tracking and data organization abilities.
• Clear, concise communication and client-facing skills.
• Proficiency with Microsoft Office and Adobe Creative Suite.

Responsibilities

• Correspond with agents for talent availability and maintain trackers for upcoming shoots.
• Build and update casting and asset tracking decks.
• Maintain booking sheets and manage fit model bookings.
• Assist with casting PowerPoint presentations for creative team reviews.
• Coordinate celebrity talent travel.
• Manage talent library and research trends globally.
• Support Casting Director with day-to-day tasks and data systems.
• Process print talent payments and track final invoices with SAG contracts.
• Open Purchase Orders and handle expense reporting.

Skills

Excel trackers

Attention to detail

Communication

Organizational skills

multitasking

Adobe Creative Suite

Microsoft Office

Tools

Excel

PowerPoint

Word

Adobe Creative Suite

Job description

Agency:

McCann

Job Function:

Creative

Job Subfunction:

Art Direction

Job Description:

McCann New York is looking for a Model Talent Coordinator to support the Talent Partnerships team. The Model Talent Coordinator has a natural ability to maintain a solid focus, while dealing with ambiguity and constant change. They thrive in an administrative heavy position, love tracking details, and excel at multitasking and handling several projects at the same time. Overall, they should have a passion for casting, spreadsheets, data organization,and the industry, and will be trained on processes specific to the role and agency.

What you’ll do:

Correspond with agents for talent availability and maintain trackers for upcoming shoots

Build and update casting and asset tracking decks

Maintain booking sheets and manage fit model bookings

Assist with the creation of casting PowerPoint presentations for creative team reviews

Coordinate celebrity talent travel

Manage talent library

Research Gen Z trends, music culture, and up and coming talent of all ages and abilities around the globe

Assist the Casting Director with day-to-day tasks including in-person castings

Support Casting Director in working with Project Management team to renew and extend talent usage rights for campaigns using a data assessment management system (FADEL)

Team up with Video Operations Manager on gathering final released and approved assets to share with talent

Partner with Business Affairs and The Team Companies to process print talent payments, track final invoices, and manage SAG commercial motion contracts

Open Purchase Orders

Handle expense reporting for team and other administrative duties as assigned

What you bring:

At least 1-2 years of professional experience in a creative agency and/or production environment is required

Understanding of SAG, tax paperwork, and/or contract structure strongly preferred

A passion for identifying new trends and culture – it’s the knowledge that helps us find who we need for the brand!

Highly organized, meticulous, resourceful, and proactive in nature – ready to take on new challenges, immerse yourself in the role and grow your casting career in beauty

Skilled at creating and maintaining easily digestible Excel trackers

Ability to juggle several assignments at once and work on projects with multiple contributors

Clear and concise communicator with excellent communication, critical thinking skills, and client-facing skills; you have a natural ability to effectively collaborate and are a good listener and problem solver

Computer proficiency with Microsoft Office (Outlook, PowerPoint, Excel, Word) required and Adobe Creative Suite preferred

Culturally astute, with an innate interest and knowledge of the beauty and fashion categories; a passion for marketing and appreciation for all things creative

At McCann, each team member plays a significant role in our success. We recognize that our team members’ contributions may extend beyond this job description. The job description is designed to outline primary responsibilities, qualifications, and role scope. It does not restrict team members or the organization to only those specified duties.

Salary range: $50,000-60,000

Salary ranges depend on, among other factors, actual ranges for current/former employees in the subject position; the associated discipline market considerations; budgetary considerations; tenure and standing with the company (applicable to current employees); as well as the employee’s/applicant’s background, pertinent experience, and qualifications.

Omnicom’s policy requires employees to work in the office for a minimum of three days a week, unless additional in-office days are directed by their agency or manager. Our objective is to increase this requirement over time, and many of our agencies as well as Omnicom’s corporate group already require five days of in-office attendance.

Omnicom is committed to hiring and developing exceptional talent. We agree that talent is uniquely distributed, and we’re focused on developing inclusive teams that can bring the best solutions to everything we do. We strongly believe that celebrating what makes us different makes us better together. Join us—we look forward to getting to know you. We will process your personal data in accordance with our Recruitment Privacy Notice.

Link to Recruitment Privacy Notice: https://www.omc.com/privacy-notice

For US Job Seekers:

It is the policy of Omnicom and any of its affiliates to provide equal employment opportunities to all employees and applicants for employment without regard to race, religion, color, ethnic origin, gender, gender identity, age, marital status, veteran status, sexual orientation, disability, or any other basis prohibited by applicable federal, state, or local law. EOE/AA/M/D/V/F.