MM Manager - Foreclosure Administration

MidFirst Bank; Oklahoma City (OK); On-site; USD 90,000 - 120,000; Full time

Job summary

MidFirst Bank seeks a proactive, people-focused leader for the Foreclosure department in Oklahoma City. This role oversees daily workflow, performance, and serves as the primary liaison with attorney firms, vendors, and internal units to ensure compliant, timely foreclosure processing.

The ideal candidate has 5–7 years of operations management experience and a business-related Bachelor's degree. A hands-on leader who builds relationships and thrives in a regulated environment will excel in this

Qualifications

• 5–7 years of operations management experience.
• Bachelor's degree in a business-related field.

Responsibilities

• Lead, coach, mentor, and develop a team of 12–15 to improve quality and productivity.
• Manage team workloads and balance capacity per operational demands.
• Monitor daily performance via dashboards, meetings, and huddles.
• Ensure KPIs and deadlines are met to mitigate risk.
• Facilitate communication with attorneys, vendors, and internal units to ensure timely processing.
• Build relationships with attorney firms, vendors, and staff management.
• Oversee internal controls, audits, and regulatory compliance.
• Identify and resolve escalated issues promptly and efficiently.
• Proactively identify process breakdowns and implement improvements.
• Contribute to department strategy and strategic initiatives.
• Step in to support the team and bridge workflow gaps.
• Manage various projects and other duties as assigned.

Skills

Leadership

Decision making

Project management

Analytical thinking

Communication

Mortgage servicing

Risk management

Coaching

Stakeholder management

Education

Bachelor's degree in business

Tools

Excel pivot tables

Reporting tools

Data mining

Process documentation

Job description

MidFirst Bank is seeking a proactive, people-focused leader for our Foreclosure department. This role oversees daily workflow and performance, serves as a key point of contact between the Foreclosure department, attorney firms, vendors, and internal business units, and ensures foreclosure processes are completed timely, accurately, and in compliance with regulatory requirements. The ideal candidate is a hands-on leader who builds strong relationships, is comfortable working in a regulatory environment and possesses a proactive approach to lead a team.

Key Responsibilities

• Lead, coach, mentor, and develop a team of 12–15 team members to improve quality, productivity, and achievement of service level goals.
• Manage team workloads, distribute assignments, and balance team capacity per operational demands
• Monitor daily performance through queue oversight, dashboards, one-on-ones, team meetings, and daily huddles.
• Monitor and hold the team accountable for key performance indicators (KPIs) and deadlines to mitigate risk.
• Facilitate communication among the Foreclosure department, attorney firms, vendors, and business units within MidFirst Bank, with a strong emphasis on timely processing by attorneys.
• Build and maintain effective working relationships with attorney firms, vendors, business partners, and staff management.
• Administer the department's internal control structure, including control report oversight, audits, and regulatory compliance.
• Research and resolve escalated issues in a timely manner.
• Oversee operational controls and ensure adherence to policies and procedures.
• Independently identify process breakdowns, outdated practices, and inefficiencies, and implement sustainable process improvements.
• Identify and implement process improvements and contribute to department strategy and strategic initiatives.
• Step in proactively to support the team and bridge workflow gaps as needed.
• Manage various projects and perform other duties as assigned.

Required Education and Experience

• 5–7 years of operations management experience
• Bachelor's degree in a business-related field

Preferred Skills

• Strong leadership skills with the ability to monitor, motivate, and develop employees to reach and exceed performance goals
• Ability to make timely, informed decisions within assigned authority, and know when to escape concerns.
• Ability to lead initiatives, manage competing priorities, and guide staff trough process and organizational changes.
• Demonstrated success managing projects and implementing process improvements
• Exceptional analytical and creative problem-solving skills, with the ability to work both independently and collaboratively
• Excellent verbal and written communication skills, with the ability to confidently lead meetings and convey information
• Experience in mortgage servicing, default, compliance, or legal environments
• Strong risk management mindset and comfort working in a highly controlled, audited environment

Technical Skills

• Proficiency with computers and Microsoft Excel, including pivot tables
• Ability to pull, review, and analyze reports from application-based systems
• Comfort with data mining, following process flowcharts, and learning new systems and processes
• Proactive approach and strong sense of ownership and accountability
• Strong organizational skills
• Self-awareness and the ability to work effectively with a variety of personalities
• Coaching and people development skills
• Confidence in reaching out directly to attorneys, vendors, and partners to ask questions and resolve issues

Schedule and Location

• Full-time, on-site position in Oklahoma City, OK (remote and hybrid options are not available)
• Approximately 45 hours per week, with occasional overtime as needed
• Flexibility with start and end times is required

Preferred

Bachelors or better in Business Administration or related field.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
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