MJLSP Academic Advising Manager

UWMSN University of Wisconsin Madison; Bascom (GA); Hybrid; USD 54,000 - 66,000; Full time

Benefits offered by this job

Paid time off

Health/dental/vision/life insurance

Savings accounts

WRS pension

Job summary

University of Wisconsin–Madison seeks an Academic Advising Manager for the Mercile J. Lee Scholars Program (MJLSP). The role provides leadership for advising services, supports staff, and maintains a direct advising caseload to promote scholars' academic and personal success.

In partnership with campus stakeholders, you will lead advising-related programs, coordinate events, supervise staff, ensure FERPA compliance, and contribute to retention and graduation efforts.

Qualifications

• Minimum of 2 years of full-time professional experience serving student populations.
• Experience in advising, coaching, or supporting undergraduate students is required.
• Ability to plan and execute curricular and co-curricular programming.
• Knowledge of academic resources and modes of student success.

Responsibilities

• Proactively engages students as needed.
• Maintains expertise with advised curriculum and may assist in policy exceptions.
• Receives, processes, and responds to academic inquiries per policies.
• Supports students in leadership, academic, personal, social, and career development through co-curricular activities.
• Participates in campus-wide advising community and program development.
• Supervises staff and allocates resources within advising/academic services.
• Maintains confidentiality and FERPA compliance with student records.
• Develops and implements academic advising events such as workshops and panels.
• Main point of contact for students; guides educational options and referrals.

Skills

Student advising

Program leadership

Communication

Organizational skills

Multitasking

Education

Bachelor's Degree Required

Master's Degree Preferred

Tools

Microsoft Office

Job description

Current Employees: If you are currently employed at any of the Universities of Wisconsin, log in to Workday to apply through the internal application process.

Job Category: Academic Staff Employment Type: Regular Job Profile: Academic Advising Manager

Job Summary: The Mercile J. Lee Scholars Program (MJLSP) has an opening for an Academic Advising Manager. MJLSP is a merit-based scholarship program serving more than 500 high-achieving students who receive full tuition at the University of Wisconsin–Madison. Grounded in scholarship, leadership, and service, the program provides proactive, high-touch, and holistic advising that supports scholar success, development, retention, and graduation. The Academic Advising Manager provides leadership and oversight for advising services, supports academic advising staff, and maintains a direct advising caseload. The role also leads advising-related programs and initiatives, including academic coaching, leadership development, retreats, workshops, and community-building events. In partnership with campus stakeholders, the manager helps connect scholars to resources and opportunities that support their academic and personal success. This position reports directly to the Director of MJLSP. This position is full-time, 100% FTE.

The position also includes Ongoing/Renewable. This position is eligible for partial remote work. Remote work requires an approved flexible work agreement (FWA). A FWA requires successful candidates to possess their own high-speed internet and phone to perform the work on a university provided computer. Per University policy, transportation between home and assigned work location is not payable/reimbursable and will be at the expense of the employee.

Key Job Responsibilities

• Proactively engages students as needed.
• Maintains expertise with advised curriculum and may assist in developing and recommending exceptions for policy and curriculum.
• Receives, processes, and responds to academic inquiries according to established policies and procedures.
• Supports students in their leadership, academic, personal, social, and career development through the planning and execution of co-curricular activities.
• Participates in the campus-wide advising community providing input to leadership regarding the development of advising, recruitment, and co/curricular programs offered by the school/college.
• Supervises unit staff and/or plans, organizes, allocates resources, assesses performance, and leads the operational activities of a function within the advising or academic services portfolio, such as program management and/or curriculum management.
• Maintains confidentiality and accurate student records and processes and responds to academic inquiries according to established institutional and Family Educational Rights and Privacy Act (FERPA) policies.
• Develops and implements academic advising events such as workshops, panel discussions, and guest speakers.
• Serves as a main point of contact for students and provides information about educational options and academic requirements; assists with identifying and assessing interests, skills, and values to match appropriate field of study/career options, and refers students to appropriate institutional resources.

Department: Division for Teaching and Learning, Mercile J. Lee Scholars Program

About the Mercile J. Lee Scholars Program

The Mercile J. Lee Scholars Program (MJLSP) serves over 500 high-achieving undergraduate students. With a philosophy of “Excellence in Scholarship, Leadership and Service”, the program is at the forefront of providing intensive and consistent levels of direct support to talented students who as a cohort are admitted to UW–Madison. Since its creation in the early 1980s (originally named Chancellor’s and Power-Knapp scholarship), the MJLSP has established itself as the premier scholarship program on campus. Scholars benefit from individualized advising, a supportive peer network, leadership development opportunities, mentorship, alumni connections, and more. In addition to the structured support provided by the programs, scholars also receive a full tuition financial award.

About the Student Engagement and Scholarship Portfolio (SESP)

The Student Engagement and Scholarship Portfolio (SESP) houses four student scholarship programs (PEOPLE Program, Posse Program, Mercile J. Lee, and First Wave/OMAI) with an infrastructure dedicated to support college attainment. Through intentional programming, personalized advising, and scholarship support, the SESP portfolio prioritizes student success, focusing on academic excellence, leadership, community building, and service. SESP prepares students to enact the Wisconsin Idea, growing as ethical and responsible leaders who can thrive in a world that is diverse, global, and interconnected.

Compensation

The minimum salary for the position is $60,000. Actual pay is determined at hire and is based on experience and qualifications. For a summary of benefits, please see https://www.wisconsin.edu/ohrwd/benefits/download/fasl.pdf.

• generous paid time off
• competitively priced health/dental/vision/life insurance
• tax-advantaged savings accounts
• participation in the nationally recognized Wisconsin Retirement System (WRS) pension fund

Required Qualifications

• Minimum of 2 years of full-time professional experience serving student populations.
• Familiarity with supporting students' pathways and/or success in K-12 and/or college (including but not limited to experiences in teaching, access, tutoring, coaching, advising, retention initiatives, or college readiness services).
• Demonstrated experience in planning and execution of curricular and co-curricular programming serving undergraduate students.
• General knowledge of academic disciplines, programs, and resources.
• Demonstrated ability to promote an understanding and respect of cultural and human values and abilities.
• Excellent interpersonal, customer service, communication (oral and written), and organizational skills.
• General knowledge of and skills with Microsoft Office Software and in other computer software and tools.
• Manage a workload in a fast-paced, high traffic area and the ability to multitask.

Preferred Qualifications

• Professional work experience in advising, student affairs, student services, counseling, or related field.
• Some supervisory/management/mentorship experiences.
• Experience working with academic support programs and services supporting academically talented students.
• Ability to exercise initiative and creativity to enhance programming for undergraduate students.
• Knowledge and understanding of the preparation for graduate and professional school opportunities.
• General knowledge of quantitative and qualitative measures for program evaluation.

Education

Bachelor's Degree Required Master's Degree Preferred; focus in higher education, administration, student personnel, counseling, psychology, sociology, social work, or relevant areas of study

Contact Information

Emma Voight, [e-mail], 608-262-8152 Relay Access (WTRS): 7-1-1. See RELAY_SERVICE for further information.

Institutional Statement on Diversity

Diversity is a source of strength, creativity, and innovation for UW‑Madison. We value the contributions of each person and respect the profound ways their identity, culture, background, experience, status, abilities, and opinion enrich the university community. We commit ourselves to the pursuit of excellence in teaching, research, outreach, and diversity as inextricably linked goals. The University of Wisconsin‑Madison fulfills its public mission by creating a welcoming and inclusive community for people from every background - people who as students, faculty, and staff serve Wisconsin and the world. The University of Wisconsin‑Madison is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to, including but not limited to, race, color, religion, sex, sexual orientation, national origin, age, pregnancy, disability, or status as a protected veteran and other bases as defined by federal regulations and UW System policies. We promote excellence by acknowledging skills and expertise from all backgrounds and encourage all qualified individuals to apply. For more information regarding applicant and employee rights and to view federal and state required postings, visit the Human Resources Workplace Poster website. To request a disability or pregnancy‑related accommodation for any step in the hiring process (e.g., application, interview, pre‑employment testing, etc.), please contact the Divisional Disability Representative (DDR) in the division you are applying to. Please make your request as soon as possible to help the university respond most effectively to you. Employment may require a criminal background check. It may also require your references to answer questions regarding misconduct, including sexual violence and sexual harassment. The University of Wisconsin System will not reveal the identities of applicants who request confidentiality in writing, except that the identity of the successful candidate will be released. See Wis. Stat. sec. 19.36(7). The Annual Security and Fire Safety Report contains current campus safety and disciplinary policies, crime statistics for the previous 3 calendar years, and on‑campus student housing fire safety policies and fire statistics for the previous 3 calendar years. UW‑Madison will provide a paper copy upon request; please contact the University of Wisconsin Police Department. Work with purpose, make an impact, and grow your career. The University of Wisconsin‑Madison is committed to equity, inclusion and employee well‑being as we proudly work to improve the lives of people in Wisconsin and beyond. UW‑Madison offers a wide range of professions that cover various interests and skill levels. We employ everything from accountants to arborists, chefs to custodians, editors to electricians, graphic designers to groundskeepers, HR associates to HVAC technicians, librarians to locksmiths, mechanics to medical assistants, painters to police officers, web designers to welders, and absolutely everything in between! No matter what you are looking for professionally, chances are you will not only find it but will thrive at it while working at the University of Wisconsin‑Madison.