Missions Administrative Assistant

Central Wesleyan Church; Grand Rapids (MI); On-site; USD 25,000 - 33,000; Part time

Job summary

Central Wesleyan Church seeks a part-time Missions Administrative Assistant in Grand Rapids, MI. The role supports the Missions Coordinator, oversees weekly mission initiatives, and helps coordinate local and global mission events and trips.

The position involves taking notes, coordinating volunteers, managing communications, and assisting with budget and benevolence requests as needed. A servant-hearted, organized applicant with strong administration skills is preferred.

Qualifications

• Must have a personal relationship with Jesus Christ and grow in the Lord.
• Supportive and loyal to staff and the church body.
• Heart for God’s global church and a servant’s mindset.
• Spiritual gifts in leadership and administration.
• Clear communication and administration abilities.

Responsibilities

• Plan mission events and volunteer schedules with the Missions Coordinator.
• Coordinate details for missions meetings, events, and trips.
• Attend leadership meetings weekly.
• Assist with missions budget and benevolence requests.
• Take comprehensive notes at meetings.
• Respond to inquiries and route to the Missions Coordinator.
• Assist with volunteer management and communications.
• Manage online needs and updates (CCB, Communication).

Skills

Clear communication

Administration

Volunteer management

Event planning

Budget awareness

Tools

CCB

Job description

Missions Administrative Assistant

Time: Part-time position, 8 hours weekly (includes weekly, evening, and weekend hours)
Reports to: Missions Coordinator
Primary work relationships: Missions Coordinator, contacts at local missions' partnerships
Secondary work relationships: TLC staff

Function: The TLC Missions Admin organizes and oversees the ongoing missions' initiatives of TLC on a weekly basis. Assists in directing volunteers within the church as needed. Is passionate about using gifts and talents to assist in the behind-the-scenes details of the church’s local and global missions' partnerships. Contributes ideas to the overall direction and culture of missions at TLC. Will constantly strive to communicate and demonstrate the gospel with excellence through the professional use of administration to keep mission initiatives running smoothly and effectively. Will participate in and help coordinate local missions' events as well as global short-term trips. Will work closely with TLC’s Missions Coordinator for development, encouragement, planning and direction in TLC Missions Initiatives.

Responsibilities

Planning

• Work with Missions Coordinator to set Missions initiative events schedule and volunteer schedules regularly
• Assist with coordinating details for missions' meetings, events, and trips
• Attend appropriate meetings with leadership weekly
• Keep Missions Coordinator on track by regularly looking ahead to what’s next and providing direction where needed
• Work with TLC Communication Admin to complete design projects and missions communications needs.
• Work with TLC Administrative Assistant to adhere to missions' budget and discern next steps on incoming benevolence requests/community needs
• Attends community partner meetings, learning about, investing in, and encouraging the work that local agencies are doing in Grand Rapids.

Administration

• Take comprehensive notes at meetings
• Timely respond to inquiries and questions about the church and filter people through to Missions Coordinator as appropriate
• Assists with volunteer management, coordination, and communication
• Assist with online needs and updates (CCB, Communication)
• Print, copy and complete any needed flyers
• Oversee, organize and purchase items for missions' events and trip
• Assist with other missions' tasks and roles as needed
• Provide administration for TLC Missions Coordinator

Qualifications

Character

• A personal relationship with Jesus Christ that results in a life lived in obedience to the will of God as described in the Word of God, evident by spiritual fruit and the desire to
• grow in the Lord
• Is supportive and loyal to staff members and the church body
• Has a heart for God’s global church and is passionate about the spiritual practice of service
• Displays genuine servant-hood, faith-centeredness, and spiritual maturity
• Spiritual gifts of leadership, administration
• Possess abilities for clear communication and administration

Chemistry

• Expresses flexibility, cooperation and teach-ability
• Forward thinker; self-directed; team oriented; organized
• Embraces the vision, direction and beliefs of The Local Church GR and has a heart for the Kingdom

Competency

• Demonstrated ability to organize and create
• Ability to self-start projects and assignments, thinking ahead and planning accordingly
• Demonstrated ability to recruit, lead, and manage people (especially volunteers)

Experience

• Experience of 1-2 years in related field