Mission-Driven Office Manager | Scale Operations & Experience

Maven Recruiting Group; Palo Alto (CA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Incredible Benefits

Job summary

Maven Recruiting Group in Palo Alto is seeking an experienced Office Manager to oversee day-to-day operations in a fast-paced, cerebral startup. You will partner with leadership to streamline processes, manage vendors, events, and onboarding, while ensuring a polished employee experience.

This role requires 4+ years in office management or related fields, exceptional organization, and the ability to build structured workflows from ambiguity.

Qualifications

• 4+ years in Office Management or related roles.
• Experience supporting highly intelligent, collaborative teams in tech or cerebral environments.
• Exceptional organizational skills with meticulous attention to detail.

Responsibilities

• Oversee daily office operations to maintain a seamless, well-organized workplace.
• Serve as the primary contact for vendors, building management, and workplace services.
• Manage office supplies, equipment, maintenance, and general operations.
• Plan and run company events, team meetings, and employee engagement activities.
• Partner with leadership on operational priorities and special projects.
• Handle invoices and maintain vendor relationships.
• Develop and improve workplace processes to boost efficiency and employee experience.
• Greet guests and support onboarding for new hires.

Skills

Office Management

Executive Support

Vendor Management

Event Planning

Process Improvement

Communication

Ambiguity Navigation

Tools

Microsoft Office

Google Workspace

Job description

Maven Recruiting Group in Palo Alto is seeking an experienced Office Manager to oversee day-to-day operations in a fast-paced, cerebral startup. You will partner with leadership to streamline processes, manage vendors, events, and onboarding, while ensuring a polished employee experience.

This role requires 4+ years in office management or related fields, exceptional organization, and the ability to build structured workflows from ambiguity.