Mission-Driven Bookkeeper & Office Manager

PKF O'Connor Davies; City of Hudson (NY); On-site; USD 70,000 - 90,000; Full time

Job summary

PKF O'Connor Davies’ client in Hudson, NY is seeking an experienced Bookkeeper/Office Manager to handle day-to-day financial and administrative operations in a small, mission-driven nonprofit. You’ll maintain accurate records in QuickBooks, support budgeting and reporting, manage payroll, and oversee office systems, calendars and vendor relationships to keep operations running smoothly.

Ideal candidates have 5+ years of progressive bookkeeping/office experience, strong QuickBooks skills (Online

Qualifications

• 5+ years of progressive bookkeeping, accounting and/or office management experience.
• Strong hands-on experience with QuickBooks; QuickBooks Online experience is strongly preferred.
• Solid understanding of general bookkeeping principles, including accounts payable, accounts receivable, general ledger activity and account reconciliations.
• Experience preparing financial reports and supporting month-end and year-end accounting processes.
• Experience working with payroll and payroll service providers.
• Strong proficiency with Microsoft Office, particularly Excel, Word and Outlook.
• Excellent organizational skills and exceptional attention to detail.
• Ability to establish and maintain effective accounting and administrative systems.
• Ability to manage multiple responsibilities and competing priorities independently.
• Strong written and verbal communication skills.
• Professional judgment and discretion when handling confidential information.
• A proactive, resourceful and solutions-oriented approach.
• Strong work ethic and willingness to assist wherever needed within a small organization.
• Ability to work effectively both independently and collaboratively as part of a team.

Responsibilities

• Maintain accurate and timely financial records in QuickBooks.
• Manage day-to-day bookkeeping activities, including accounts payable and accounts receivable.
• Record deposits, payments, expenses and other financial transactions.
• Perform bank, credit card and other account reconciliations.
• Maintain the general ledger and ensure transactions are properly coded and categorized.
• Assist with organizing the chart of accounts and maintaining financial information by program, grant and activity.
• Prepare routine financial reports for management and assist with monthly, quarterly and year-end reporting.
• Assist leadership with budgeting, forecasting and monitoring actual results against budget.
• Help maintain documentation supporting grants, programs, contracts and funding sources.
• Track expenses and financial activity associated with individual programs and funding sources.
• Assist with grant-related financial reporting and maintain supporting documentation as required.
• Coordinate with outside accountants, auditors and other financial professionals.
• Assist with information for annual audits, tax filings and regulatory reporting.
• Maintain organized financial files and supporting documentation.

Skills

Bookkeeping

Payroll

Accounts Payable

Accounts Receivable

General Ledger

Excel

Office Management

Attention to Detail

Education

Associate or Bachelor’s in Accounting

Tools

QuickBooks Online

Excel

Payroll Software

Microsoft Word

Outlook

Job description

PKF O'Connor Davies’ client in Hudson, NY is seeking an experienced Bookkeeper/Office Manager to handle day-to-day financial and administrative operations in a small, mission-driven nonprofit. You’ll maintain accurate records in QuickBooks, support budgeting and reporting, manage payroll, and oversee office systems, calendars and vendor relationships to keep operations running smoothly.

Ideal candidates have 5+ years of progressive bookkeeping/office experience, strong QuickBooks skills (Online