Mission-Driven Administrative & Financial Support Specialist

State-of-Missour; Jefferson City (MO); Sur place; USD 32 000 - 42 000; Plein temps

Résumé du poste

The Children’s Trust Fund (CTF) is seeking an Administrative Support Professional to join our team focused on preventing child abuse and neglect throughout Missouri. This role provides diverse administrative and financial support with strong attention to detail and independent judgement.

Key responsibilities include supporting the Executive Director and Director of Financial Services, managing calendars and approvals, processing donations, and handling procurement and expense documentation in

Qualifications

• Experience in SAMII and MissouriBuys/MOVERS preferred.
• Critical thinking and independent judgement with ability to manage multiple tasks.
• Excellent verbal and written communication and interpersonal skills.
• Knowledgeable in state policies and procedures and Microsoft Office applications (Outlook, Excel, Access, Word, PowerPoint).
• Experience in creating and understanding spreadsheets and using virtual meeting software.

Responsabilités

• Provide day-to-day administrative support to Executive Director and Director of Financial Services, and other staff as necessary.
• Coordinate and manage calendars, meetings, appointments, and travel arrangements.
• Monitor and respond to incoming communications, route inquiries to appropriate staff, and provide timely follow-up.
• Process incoming donations and manage deposits of revenue received.
• Coordinate office supply inventory, equipment needs, mail distribution, and general office logistics.
• Assist with onboarding activities and administrative coordination for new employees.
• Assist with purchasing, procurement, invoice processing, payment requests and expense documentation in accordance with state policies and procedures.
• Assist with travel reimbursements, expense reports, and other financial administrative processes.
• Serve as a professional and responsive point of contact for internal and external inquiries.
• Communicate effectively with agency staff, state partners, vendors, contractors, and members of the public.
• Maintain positive working relationships and demonstrate professionalism, discretion, and sound judgement in all interactions.
• Perform other related duties and special projects as assigned.
• Prepare, format, proofread, and distribute correspondence, reports, presentations, meeting materials, and other official documents.
• Maintain electronic filing systems, records, and documentation in accordance with agency and state requirements.
• Review documents for accuracy and completeness and resolve routine discrepancies.
• Adapt to changing priorities and assist with emerging administrative needs.

Connaissances

Dependable

Multitasking

Verbal and written communication

Microsoft Office

Formation

Bachelor's degree

Outils

SAMII

MissouriBuys/MOVERS

Webex

Zoom

Doodle Polls

Survey Monkey

Description du poste

The Children’s Trust Fund (CTF) is seeking an Administrative Support Professional to join our team focused on preventing child abuse and neglect throughout Missouri. This role provides diverse administrative and financial support with strong attention to detail and independent judgement.

Key responsibilities include supporting the Executive Director and Director of Financial Services, managing calendars and approvals, processing donations, and handling procurement and expense documentation in