Finance & Operations Coordinator

Midwest Special Needs Trust; Columbia Township, Northern (MO, KY); Hybrid; USD 45,000 - 60,000; Full time

Benefits offered by this job

401(k)

Health Insurance

Vision Insurance

Paid Holidays

Job summary

Midwest Special Needs Trust is seeking a Finance & Operations Coordinator to manage finance tasks, board minutes, and office operations from our Columbia, MO office. Strong QuickBooks skills, attention to detail, and discretion are essential for this nonprofit role.

The ideal candidate will support the Executive Director, prepare reports, and ensure accurate financial records while coordinating with vendors and travel arrangements. Experience in the nonprofit sector is preferred.

Qualifications

• Bachelor’s degree in accounting or related field with nonprofit/government experience preferred.
• Experience with QuickBooks for data entry, invoicing, and reporting.
• Proven ability to transcribe accurate board meeting minutes.

Responsibilities

• Utilize QuickBooks for data entry, reconciliation, and tracking financial transactions.
• Process and track vendor payments, invoices, and maintain financial records.
• Prepare expense reports and assist budgeting processes.
• Reconcile accounts with banking and investment partners.
• Prepare and issue 1099 forms and assist audits in compliance.
• Coordinate board meetings and serve as Recorder; transcribe minutes.
• Oversee daily office operations and coordinate vendor relationships.
• Arrange employee travel and manage supplies and equipment.

Skills

QuickBooks

Attention to detail

Discretion

Written communication

Education

Bachelor’s degree in accounting

QuickBooks Certification

Tools

QuickBooks

Job description

At Midwest Special Needs Trust, we’re passionate about providing financial security and peace of mind for individuals with disabilities and their families. Our staff is knowledgeable, hardworking and dedicated to an important mission.

Finance & Operations Coordinator

SUMMARY

This position reports to the Executive Director of Midwest Special Needs Trust, a nonprofit organization serving the financial needs of people with disabilities. The Finance & Operations Coordinator is a full-time professional working in an office environment with various responsibilities within the organization to help ensure effective day-to-day operations.

We are seeking a highly organized and meticulous individual to join our team and contribute to our continued success. Strong attention to detail, discretion, integrity and excellent written communication skills are essential. The successful candidate will provide support to the functioning of Board of Trustees meetings, have experience taking accurate, clear and timely minutes at board meetings and be proficient in QuickBooks for managing basic financial tasks. Prior experience working in the nonprofit sector is preferred, as it provides valuable insight into mission-driven operations and board governance.

Additional duties may be assigned to meet the evolving needs of the organization.

WORK LOCATION

100% in-person position based at our Columbia, MO office. Remote or hybrid work options are not available for this role.

RESPONSIBILITIES

The successful candidate should be capable and competent in the following areas:

• Utilize QuickBooks for data entry, reconciliation, and tracking financial transactions to maintain organizational accuracy.
• Process and track vendor payments, receive and organize invoices, and maintain accurate financial records.
• Prepare reports on company expenses and assist with budgeting processes.
• Reconcile accounts between banking and investment partners to ensure financial accuracy.
• Prepare and issue 1099 forms at the end of each year in compliance with IRS regulations.
• Generate financial reports for audits and assist in ensuring compliance with all relevant non-profit accounting standards.
• Coordinate logistics for board meetings, serve as Recorder.
• Accurately transcribe meeting minutes and ensure timely documentation.
• Oversee daily office operations, including ordering supplies, maintaining equipment, and managing relationships with contractors (e.g., janitorial and delivery services).
• Coordinate employee travel arrangements, including booking transportation and accommodations.
• Serve as the main point of contact for office vendors and service providers to ensure smooth operations.
• Collect mail at the post office, date-stamp and distribute all incoming mail and deliveries.
• Provide office support to Executive Director and Associate Director.
• The Executive Director may assign other duties as necessary for the proper administration of MSNT operations.

QUALIFICATIONS

At a minimum, MSNT seeks a highly ethical and responsible individual with –

• A bachelor’s degree in accounting or a related field from an accredited four-year college or university and 5 years of job experience in the non-profit sector or government position is preferred.
• QuickBooks Certification is preferred.

Education

• Bachelor’s (Required)

Experience

• Accounting: 2 years (Required)
• Professional minutes: 1 year (Required)

COMPENSATION

Commensurate with qualifications and experience.

• Competitive Pay
• 401(k)
• Health Insurance
• Vision Insurance
• Paid Holidays