Mission Advisor

World Fuel; Cincinnati (OH); On-site; USD 60,000 - 85,000; Full time

Job summary

World Fuel is seeking a Mission Advisor in Cincinnati to serve as the operational heartbeat behind client flights. You’ll coordinate trip planning, vendor communication, and regulatory considerations to ensure safe, seamless missions in a fast-paced, service-driven environment.

You will collaborate with flight planning, weather, regulatory, crew accommodations, and fuel services to translate client requirements into actionable trip plans with timely updates across all stages.

Qualifications

• Minimum two years of aviation-related experience preferred.
• 2+ years aviation experience is a plus.
• Strong client-service orientation with problem-solving skills.
• Proficiency with Microsoft Office Suite.
• Ability to manage multiple databases and maintain accuracy.

Responsibilities

• Coordinate mission planning and client communications.

Skills

Mission coordination

Aviation experience

Client service

Microsoft Office

Data management

Attention to detail

Multi-line phone handling

Flight scheduling basics

Geography for aviation

Education

Some college coursework or equivalent

Tools

Microsoft Word

PowerPoint

Outlook

Job description

At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

At World Fuel, our employees are the key to our global success. We are industry leaders due to the innumerable talents of our approximately 5000 strong professional team. Our people thrive in an entrepreneurial and culturally-diverse environment, where innovative thinking, collaboration and efficient execution are highly valued. Our high-performance culture is what allows us to drive sustained growth. Stronger together, we promote an environment where individuals can thrive.

Mission Advisor – Trip Support Services

Location: Cincinnati, OH (Must be located within the Cincinnati area, as this is not a remote position)

Support Global Aviation Missions

As a Mission Advisor with World Fuel, you’ll be the operational heartbeat behind our clients’ flights. You will coordinate every detail of their mission—from trip planning to vendor communication—ensuring a seamless and safe travel experience. This is a great role for aviation professionals who thrive in a fast-paced, service-driven environment and enjoy solving complex operational challenges.

If you love supporting flight departments, coordinating logistics, and being the central point of communication for successful missions, this role gives you the autonomy, variety, and global exposure you’re looking for.

What You’ll Do

Client & Mission Coordination

• Serve as the primary point of contact for clients, processing new trip write-ups and revisions (simple and complex).
• Provide accurate, timely updates throughout all stages of mission planning.
• Convert client requirements into actionable trip plans that meet their preferences, schedules, and regulatory needs.

Vendor & Service Management

• Initiate and send service requests to ground handlers, hotels, transportation providers, and other vendors.
• Confirm all services and ensure every detail is captured accurately in the mission support system.
• Review and respond to incoming messages from clients and vendors, assigning tasks appropriately.

Internal Collaboration

• Work closely with internal teams—including flight planning, weather, regulatory, crew accommodations, and fuel services—to ensure all mission components are properly arranged.
• Conduct detailed trip reviews, ensuring accuracy and quality before transmission.
• Identify service issues and collaborate with peers and leadership to implement improvements.

Operational Excellence

• Monitor all mission details to ensure services are confirmed ahead of lead times, curfews, and operational restrictions.
• Maintain a high level of quality and accuracy in all client communications and documentation.
• Perform additional duties and special projects to support the overall success of client missions.

What You Bring

Required Skills & Experience

• Ability to perform all Mission Services Coordinator responsibilities.
• Minimum 2 years of aviation-related experience is a plus.
• Strong client-service orientation with confidence to solve problems quickly and professionally.
• Proficiency in the Microsoft Office Suite (Word, PowerPoint, Outlook).
• Ability to navigate multiple databases at once and maintain accuracy under deadlines.
• Strong attention to detail in all data entry and documentation.
• Ability to work efficiently with a multi-line phone system.
• Basic math skills for flight schedule calculations; comfort using 24-hour clock format.
• Solid understanding of global geography as it relates to aviation operations.

Preferred Qualifications

• FAA Dispatcher License or Air Traffic Control certification.
• Experience as a scheduler or dispatcher in an aviation flight department.
• Some college coursework or equivalent military experience.

Work Environment & Schedule

• Team-based operations environment supporting flights worldwide.
• Rotating shifts in a 24/7/365 operation.

#WFS

World Fuel is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected veteran status, age, or any other characteristic protected by law.

World Fuel Services, Inc.