MIM - Executive Assistant

MetLif; Whippany (NJ); Hybrid; USD 70,000 - 90,000; Full time

Job summary

MetLife is seeking an Executive Assistant to provide high-level administrative support to the Private Equity and Direct Lending teams. The role requires discretion, exceptional organization, and strong communication skills to manage schedules, travel, and confidential materials.

The position is hybrid, with a minimum in-office presence, and offers a salary range of $70,000 to $90,000 plus incentive opportunities. MetLife emphasizes teamwork and professional integrity in a fast-paced environment.

Qualifications

• 4+ years of experience in an executive support/EA role.
• Proficiency in Microsoft Office Suite (Outlook, PowerPoint, Word, SharePoint) and internet skills.
• Strong Excel skills for data handling and analytics.
• Ability to thrive in a fast-paced environment and streamline processes.
• Excellent organizational, time management, written and verbal communication skills.
• Ability to multi-task with attention to detail in a high-volume setting.
• Bachelor's Degree preferred; insurance/financial services experience a plus.
• Self-starter with proactive planning and prioritization.
• Strong interpersonal skills, especially with senior leaders.
• Calendar management and discretion with confidential information.

Responsibilities

• Manage schedules and coordinate meetings for multiple team members and the broader business.
• Coordinate domestic and international travel, prepare expense reports, and track reimbursements.
• Provide phone support and troubleshoot IT issues with Helpdesk and internal resources.
• Organize electronic and physical documents and assist with confidential briefs, presentations, and reports.
• Maintain Salesforce database with contacts, meetings, and materials distribution.
• Coordinate multiple internal and external meetings involving senior leaders and external stakeholders.

Skills

MS Office Suite

Outlook

PowerPoint

Word

SharePoint

Internet skills

Excellent communication

Time management

Education

Bachelor's Degree

Tools

Salesforce

Job description

The Executive Assistant position is responsible for providing an outstanding level of administrative expertise to support MetLife Investment Management's Private Equity and Direct Lending teams. The position will also be responsible for providing ad hoc support across the business as needed.

This position requires attention to detail, flexibility, and the ability to prioritize workload and multi-task in an environment that requires frequent change. This individual must be able to work independently with minimal supervision and demonstrate excellent interpersonal and communication skills, both verbal and written. The individual is expected to maintain confidentiality and exhibit a high level of discretion and professionalism.

Key Responsibilities

• Manage schedules and coordinate meetings for multiple individual team members, as well as members of the overall business on an ad hoc basis.
• Manage domestic and international travel arrangements, prepare expense reports, and track reimbursement. Manage some office processes, including ordering supplies, managing catering requests, and onboarding new employees.
• Provide telephone support, with the ability to direct calls to appropriate resources and troubleshoot IT- related issues with Helpdesk and other internal resources.
• Organize electronic and soft copy documents and communication that may require confidential treatment. Assist with production and coordination of meeting briefs, presentations, updates, and reports that may require confidential treatment.
• Assist in the maintenance of a SalesForce database including updating contact information, logging in meetings and distribution of transaction related materials.
• Coordinate multiple internal and external meetings involving senior leaders in the company as well external stakeholders and third parties requiring coordination of time zones.

Required Qualifications

• 4+ years of experience
• Strong PC skills, including proficiency in Microsoft Office Suite: Outlook, PowerPoint, Word, and SharePoint, and internet skills.
• Strong Excel skills for creating and working with spreadsheets, data, and basic analytics
• Ability to work in a fast-paced environment and ability to recognize opportunities to improve and stream-line processes
• Excellent organizational, time management skills, written and verbal communication skills
• Must be able to multi-task with a keen eye to detail and handle heavy flow of incoming and outgoing requests for meetings or information

Preferred Qualifications

• Bachelor’s Degree
• Insurance and Financial Services experience preferred
• Self-starter: ability to independently anticipate needs, look ahead, plan for contingencies, manage concurrent tasks, prioritize tasks and follow-up
• Superb inter-personal skills, demonstrating an ease with interacting professionally – at senior levels - within and across functional teams
• Flexibility to move between competing priorities as needed/directed and strong customer-centricity skills
• Calendar/schedule management and discretion in handling confidential materials/information

Location Expectation: This is a hybrid role requiring a minimum of 3 days per week in office.

The expected salary range for this position is 70,000 - 90,000. This role may also be eligible for annual short-term incentive compensation and stock-based long-term incentives. All incentives and benefits are subject to the applicable plan terms.

Benefits We Offer Our U.S. benefits address holistic well-being with programs for physical and mental health, financial wellness, and support for families. We offer a comprehensive health plan that includes medical/prescription drug and vision, dental insurance, and no-cost short- and long-term disability. We also provide company-paid life insurance and legal services, a retirement pension funded entirely by MetLife and 401(k) with employer matching, group discounts on voluntary insurance products including auto and home, pet, critical illness, hospital indemnity, and accident insurance, as well as Employee Assistance Program (EAP) and digital mental health programs, parental leave, paid time off, paid holidays, volunteer time off, tuition assistance and much more! For more information regarding MetLife’s U.S. benefits,

About MetLife

Recognizedon Fortune magazine's list of the "World's Most Admired Companies",Fortune World’s 25 Best Workplaces™, as well as the Fortune 100 Best Companiesto Work For®, MetLife, through its subsidiaries and affiliates, is one of theworld’s leading financial services companies; providing insurance, annuities,employee benefits and asset management to individual and institutionalcustomers. With operations in more than 40 markets, we hold leading positionsin the United States, Latin America, Asia, Europe, and the Middle East.

As part of our New Frontier strategy, MetLife is building an AI-enabled, people-centered future. We’re looking for people who bring curiosity, adaptability, and a growth mindset as we use AI to enhance how we serve customers, support communities, and evolve the way work gets done. At MetLife, AI is a responsible partner that supports human judgment, creativity, and continuous improvement while helping us build trust, inclusion, and long-term value.

Our purposeis simple - to help our colleagues, customers, communities, and the world atlarge create a more confident future. United by purpose and guided by our corevalues - Win Together, Do the Right Thing, Deliver Impact Over Activity, andThink Ahead - we’re inspired to transform the next century in financialservices. At MetLife, it’s #AllTogetherPossible . Join us!

MetLife is an Equal Opportunity Employer. All employment decisions are made without regards to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law (“protected characteristics”).
If you need an accommodation due to a disability, please email us at [e-mail]. This information will be held in confidence and used only to determine an appropriate accommodation for the application process. MetLife maintains a drug-free workplace.

This posting is for a current vacancy and is anticipated to remain open for at least 90 days from the listed posting date.