MIM - Executive Assistant

MetLife; Whippany (NJ); Hybrid; USD 70,000 - 90,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Disability insurance

Life insurance

401(k) with matching

Paid time off

Paid holidays

Job summary

MetLife is seeking an Executive Assistant to provide high-level administrative support to Investment Management's Private Equity and Direct Lending teams. The role requires discretion, prioritization, and strong communication in a fast-paced environment.

You will manage schedules, coordinate meetings across time zones, arrange domestic and international travel, prepare expense reports, support IT/troubleshooting with Helpdesk, and help maintain Salesforce records.

Qualifications

• 4+ years of experience in an executive support role.
• Proficiency with Microsoft Office Suite including Outlook, PowerPoint, Word, and SharePoint.
• Strong Excel skills for data handling and basic analytics.
• Ability to multi-task in a fast-paced environment and prioritize workload.
• Excellent written and verbal communication and discretion.

Responsibilities

• Manage schedules and coordinate meetings for multiple team members and the business.
• Coordinate domestic and international travel and prepare expense reports.
• Provide telephone support and troubleshoot IT issues with Helpdesk and internal resources.
• Organize confidential documents and prepare briefs, presentations, updates, and reports.
• Maintain Salesforce database and log meetings and distribute materials.
• Coordinate meetings involving senior leaders and external stakeholders across time zones.

Skills

Communication skills

Multitasking

Attention to detail

Independent working

Microsoft Office

Excel

Outlook

PowerPoint

Word

SharePoint

Education

Bachelor's Degree

Tools

Salesforce

Microsoft Office Suite

Job description

The Executive Assistant position is responsible for providing an outstanding level of administrative expertise to support MetLife Investment Management's Private Equity and Direct Lending teams. The position will also be responsible for providing ad hoc support across the business as needed. This position requires attention to detail, flexibility, and the ability to prioritize workload and multi-task in an environment that requires frequent change. This individual must be able to work independently with minimal supervision and demonstrate excellent interpersonal and communication skills, both verbal and written. The individual is expected to maintain confidentiality and exhibit a high level of discretion and professionalism.

Key Responsibilities

• Manage schedules and coordinate meetings for multiple individual team members, as well as members of the overall business on an ad hoc basis.
• Manage domestic and international travel arrangements, prepare expense reports, and track reimbursement. Manage some office processes, including ordering supplies, managing catering requests, and onboarding new employees.
• Provide telephone support, with the ability to direct calls to appropriate resources and troubleshoot IT- related issues with Helpdesk and other internal resources.
• Organize electronic and soft copy documents and communication that may require confidential treatment. Assist with production and coordination of meeting briefs, presentations, updates, and reports that may require confidential treatment.
• Assist in the maintenance of a SalesForce database including updating contact information, logging in meetings and distribution of transaction related materials.
• Coordinate multiple internal and external meetings involving senior leaders in the company as well external stakeholders and third parties requiring coordination of time zones.

Required Qualifications

• 4+ years of experience
• Strong PC skills, including proficiency in Microsoft Office Suite: Outlook, PowerPoint, Word, and SharePoint, and internet skills.
• Strong Excel skills for creating and working with spreadsheets, data, and basic analytics
• Ability to work in a fast-paced environment and ability to recognize opportunities to improve and stream-line processes
• Excellent organizational, time management skills, written and verbal communication skills
• Must be able to multi-task with a keen eye to detail and handle heavy flow of incoming and outgoing requests for meetings or information

Preferred Qualifications

• Bachelor’s Degree
• Insurance and Financial Services experience preferred
• Self-starter: ability to independently anticipate needs, look ahead, plan for contingencies, manage concurrent tasks, prioritize tasks and follow‑up
• Superb inter‑personal skills, demonstrating an ease with interacting professionally – at senior levels – within and across functional teams
• Flexibility to move between competing priorities as needed/directed and strong customer‑centricity skills
• Calendar/schedule management and discretion in handling confidential materials/information

Location Expectation: This is a hybrid role requiring a minimum of 3 days per week in office.

The expected salary range for this position is 70,000-90,000. This role may also be eligible for annual short-term incentive compensation and stock-based long-term incentives. All incentives and benefits are subject to the applicable plan terms.

Benefits We Offer

• Medical/prescription drug and vision
• Dental insurance
• No-cost short- and long-term disability
• Company‑paid life insurance
• Legal services
• Retirement pension funded entirely by MetLife
• 401(k) with employer matching
• Group discounts on voluntary insurance products including auto and home, pet, critical illness, hospital indemnity, and accident insurance
• Employee Assistance Program (EAP) and digital mental health programs
• Parental leave
• Paid time off
• Paid holidays
• Volunteer time off
• Tuition assistance
• Much more!

About MetLife

Recognized on Fortune magazine's list of the "World's Most Admired Companies", Fortune World’s 25 Best Workplaces™, as well as the Fortune 100 Best Companies to Work For®, MetLife, through its subsidiaries and affiliates, is one of the world’s leading financial services companies; providing insurance, annuities, employee benefits and asset management to individual and institutional customers. With operations in more than 40 markets, we hold leading positions in the United States, Latin America, Asia, Europe, and the Middle East.

As part of our New Frontier strategy, MetLife is building an AI-enabled, people-centered future. We’re looking for people who bring curiosity, adaptability, and a growth mindset as we use AI to enhance how we serve customers, support communities, and evolve the way work gets done. At MetLife, AI is a responsible partner that supports human judgment, creativity, and continuous improvement while helping us build trust, inclusion, and long‑term value.

Our purpose is simple - to help our colleagues, customers, communities, and the world at large create a more confident future. United by purpose and guided by our core values - Win Together, Do the Right Thing, Deliver Impact Over Activity, and Think Ahead - we’re inspired to transform the next century in financial services. At MetLife, it’s #AllTogetherPossible. Join us!

MetLife is an Equal Opportunity Employer. All employment decisions are made without regards to race, color, national origin, religion, creed, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, marital or domestic/civil partnership status, genetic information, citizenship status (although applicants and employees must be legally authorized to work in the United States), uniformed service member or veteran status, or any other characteristic protected by applicable federal, state, or local law ("protected characteristics").

If you need an accommodation due to a disability, please email us at [e-mail]. This information will be held in confidence and used only to determine an appropriate accommodation for the application process.

MetLife maintains a drug‑free workplace.

It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liabilities.

This posting is for a current vacancy and is anticipated to remain open for at least 90 days from the listed posting date.