Millwork Coordinator - Woodworking

Bensonwood homes; Walpole (NH); On-site; USD 33,000 - 40,000; Full time

Benefits offered by this job

Medical insurance

Paid holidays

Paid time off (PTO)

401(k)

Dental (voluntary)

Short-term disability (voluntary)

Life insurance (voluntary)

Job summary

Bensonwood is seeking a Millwork Coordinator to support the Woodworking Director and oversee millwork purchasing, shop documentation, material compilation, and logistics. This in-person role requires collaboration with project managers, clients, shop leads, and procurement to keep custom millwork on time and on budget.

The ideal candidate has at least 1 year in manufacturing or woodworking, strong math, budgeting, Excel skills, and familiarity with ERP/Sage and CAD tools.

Qualifications

• Math aptitude and budgeting knowledge are essential.
• Strong computer literacy and proficiency with Microsoft Excel.
• Experience with ERP/accounting software (e.g., Sage) and CAD/drawing review tools.
• High attention to detail and organizational skills.
• Willingness to learn green building techniques.

Responsibilities

• Process incoming purchase orders for subcontract millwork.
• Direct contact for subcontract millwork purchase orders and collate project information.
• Create estimates for custom projects and maintain pricelist for standard products.
• Create Sage jobs; set and export Sage budgets.
• Prepare installation instructions and drawings for Site (GC).
• Ensure FM specifications are up to date.
• Prepare and submit material purchase requests; manage shop information and labels.

Skills

Math aptitude

Budgeting knowledge

Communication skills

Organizational skills

Tools

Excel

Sage

CAD/drawing tools

Job description

At Bensonwood, we strive to uphold the core values of quality, work ethic , teamwork, inclusivity, humility, and continuous improvement in everything we do. As a design- build company located in Walpole, NH, we are seeking an organized, detail-oriented Millwork Coordinator to join our Woodworking Department team.

Bensonwood combines heritage craftsmanship with next generation technology, creating homes and commercial structures that are better for people and the planet. We specialize in customizable standards-based architecture and offer customizable and fully custom design/build services for projects requiring the highest levels of energy efficiency and minimal on-site building time. Our commitment to sustainability is at the core of everything we do. We prioritize the use of bio-based non-toxic and low embodied energy materials and take every opportunity to minimize waste – because we believe that the needs of today’s generation should never come at the expense of tomorrow’s .

Bensonwood is an equal opportunity employer .

Role Summary

The Millwork Coordinator supports the Woodworking Director by providing excellent customer service and assisting in all primary aspects of project operations to ensure custom millwork projects are completed on time and on budget. Acting as a key operational liaison between project managers, outside clients, shop leads, and procurement, this in-person role oversees purchase orders, shop documentation, material compilation, and outgoing order logistics .

Primary Responsibilities

Process incoming purchase orders for subcontract millwork

Direct point of contact for subcontract millwork for purchase orders. Work with outside project managers to collect all necessary project information in job folders.

Use PO as starting point for itemized pricing; Use and maintain pricelist for standard products; Create Estimates for custom projects; send acknowledgements.

Create Sage jobs; set and export Sage budgets.

Create shop work-order for each project. Markup DFA’s, review shop drawings for missing information.

Compile site materials for clients

Create hardware request for submission to Procurement

Prepare allocation sheet, site list, and kit labels

Process shop information for Architectural Millwork projects

Work with Project Managers to ensure that FM specifications are up to date

Compile shop information for each architectural millwork project, including specifications, cutlists , drawings, SOP, and labels

Prepare installation instructions and drawings for Site (GC)

Prepare and submit material purchase requests for project-specific wood, hardware, and purchased items ( e.g. screen and storm inserts, balusters)

Process outgoing orders

Generate shipping sheets

Work with BWC PM or SL client , confirm delivery details, prepare and request shipping

Follow up with BWC PM or clients/SL with delivery expectations

Shop Support / Assistance

Document support

Trouble-shooting DFAs/shop drawings

System improvements as needed

Update and Maintain shop SOPs with input from QDIPs, shop leads, and WW director.

The Ideal Candidate Has

At least 1 year of experience working in a manufacturing or woodworking shop environment.

Natural aptitude for math and familiarity with basic accounting and budgeting functions.

Strong computer literacy and proficiency with Microsoft Office Suite (particularly Excel).

Experience with ERP/accounting software (e.g., Sage) and CAD/drawing review tools.

The desire to learn & apply innovative green building techniques.

Essential Role Functions

Full-time, in-person position based at Bensonwood’s office, yard, and woodworking shop in Walpole, NH.

Ability to work comfortably across both office settings and active shop floor environments.

Ability to use hands to handle, control, or inspect millwork materials and shop assemblies.

Ability to lift up to 50 lbs periodically when handling hardware, sample materials, or site kits.

Valid driver's license with a clean driving record.

Additional Attributes for Success

Excellent written and verbal communication skills across shop teams, project managers, and external clients.

High attention to detail with the ability to foresee potential pitfalls and resolve information gaps proactively.

Strong organizational skills with a proven ability to collect, structure, and prioritize complex project data to meet tight deadlines.

Sound professional judgment and discretion.

Positive team player with a systems philosophy and the flexibility to perform other duties as assigned or shift responsibilities as needed.

Follow established safety rules and regulations and maintain a clean, organized work area.

Salary Range: $24-28.85 hourly

Benefits include:

• Medical insurance
• paid holidays
• paid time off (PTO)
• 401(k)
• voluntary dental
• voluntary short-term disability
• voluntary life insurance

Equal Opportunity Employer, including disabled and veterans.