MilCon Construction Purchasing Specialist

Insight Global; Austin (TX); On-site; USD 55,000 - 75,000; Full time

Job summary

Insight Global seeks a Construction Purchasing Admin (Contractor) to support MILCON procurement and subcontracting activities. You will manage onboarding, bid packages, and purchase orders, while ensuring vendor compliance and accurate documentation across a fast-paced construction portfolio.

Responsibilities include preparing subcontracts, coordinating approvals with legal and accounting, and maintaining procurement dashboards for real-time project visibility.

Qualifications

• Strong administrative and organizational skills with the ability to manage multiple document-heavy workflows accurately.
• Meticulous attention to detail in document prep, data entry, and compliance tracking.
• Clear, professional written and verbal communication with internal teams and external trade partners.
• Working knowledge of construction procurement processes—subcontracts, purchase orders, bid administration, and vendor compliance.

Responsibilities

• Onboard trade partners: collect and file onboarding documents; coordinate with legal for terms.
• Support bid and procurement: prepare, distribute, and track bid packages; compile pricing and scope data.
• Administer subcontracts and purchase orders: routing for approval; maintain status and executed documents.
• Maintain vendor compliance docs: COIs, W-9s, lien waivers; monitor expirations and audit readiness.
• Track procurement: logs, dashboards, status reports; assist with cost reporting and budget reconciliation.

Skills

Document management

Attention to detail

Communication skills

Project coordination

Deadline-driven

Education

Assoc./Bachelor's in Construction Management or related field

Equivalent professional experience

Tools

Procore

Microsoft Office

Spreadsheets

Job description

Insight Global seeks a Construction Purchasing Admin (Contractor) to support MILCON procurement and subcontracting activities. You will manage onboarding, bid packages, and purchase orders, while ensuring vendor compliance and accurate documentation across a fast-paced construction portfolio.

Responsibilities include preparing subcontracts, coordinating approvals with legal and accounting, and maintaining procurement dashboards for real-time project visibility.