Middle School Administrative Assistant

Gill St. Bernard's School; Gladstone (NJ); On-site; USD 52,000 - 125,000; Full time

Job summary

An established educational institution seeks a dedicated Middle School Administrative Assistant to support the Director and faculty. This role involves managing administrative tasks, facilitating school events, and maintaining student records in a vibrant and diverse community. The ideal candidate will possess strong organizational and communication skills, ensuring a welcoming environment for students and parents alike. Join a team committed to fostering lifelong learning and individual talents in a supportive atmosphere that values respect and integrity. This is a fantastic opportunity to contribute to a nurturing educational environment.

Qualifications

• Minimum of bachelor’s degree required.
• Experience in an independent school is a plus.
• Able to maintain confidentiality and work with diverse populations.

Responsibilities

• Provide daily support to the Director and faculty of the Middle School.
• Record student absences and maintain records of tardiness.
• Greet and assist visitors to the Middle School.

Skills

Interpersonal Skills

Organizational Skills

Time Management

Communication Skills

Problem Solving

Education

Bachelor's Degree

Tools

Microsoft Word

Microsoft Excel

Database Management

Job description

5 days ago Be among the first 25 applicants

About GSB

Gill St. Bernard's School was founded in 1900. We are a diverse community rooted in the values of courage, integrity, respect, compassion, and excellence. We believe that education takes place not only in our classrooms, but on the stage, in the studios, on the fields, and wherever faculty, staff, and students interact. We believe in lifelong learning, and we support the development of individual and collective talents. Our PS-12 school is situated on a 208-acre campus, with collegiate-like facilities conveniently located just north of Interstate 287 and Route 206 in Gladstone, NJ. We are easily accessible from Morristown, Summit, and Bridgewater.

About GSB

Gill St. Bernard's School was founded in 1900. We are a diverse community rooted in the values of courage, integrity, respect, compassion, and excellence. We believe that education takes place not only in our classrooms, but on the stage, in the studios, on the fields, and wherever faculty, staff, and students interact. We believe in lifelong learning, and we support the development of individual and collective talents. Our PS-12 school is situated on a 208-acre campus, with collegiate-like facilities conveniently located just north of Interstate 287 and Route 206 in Gladstone, NJ. We are easily accessible from Morristown, Summit, and Bridgewater.

Position Summary

The Middle School Administrative Assistant is responsible for handling all administrative and office management tasks including answering phones, filing, and greeting visitors. This individual will read and respond to mail and email from parents, students, teachers, and others. They will maintain student attendance, bus lists, late arrivals, and early dismissals. The Administrative Assistant will handle various parent, teacher, or student requests. They will manage book orders and supply requests for Middle School faculty. The individual will facilitate events such as Back to School night and Closing Ceremonies. The individual will report to the Director of the Lower and Middle Schools. Additional duties and responsibilities as directed by the Director of the Lower and Middle Schools.

Responsibilities

• Provide daily support to the Director, Assistant Director and faculty of the Middle School. Work in conjunction with the Administrative Assistant in the Lower School on various projects including, but not limited to, ordering school supplies, generating letters and reports, arranging meetings, and managing the collection of Report Cards. The individual will assist in MS scheduling and managing substitute teachers. They will attend and help facilitate MS Faculty meetings.
• Record student absences and maintain records of tardiness and early dismissals
• Greet and assist visitors to the Middle School in a calm patient and thoughtful manner. Assist in answering questions, contacting requested personnel, and explaining school procedures.
• Facilitate events such as Back-to-School Night and Closing Ceremonies. Assist faculty in preparing logistical details for the start and end of the school year.
  
  

Preferred Qualifications

• Minimum of bachelor’s degree
• Commitment to the philosophy of an independent school community and working style consistent with Gill St. Bernard’s School values. Experience in an independent school Is a plus
• Able to maintain confidentiality
• Comfortable working with diverse faculty, student, and parent populations
• Highly proficient with Word, Excel, and database management
• Excellent interpersonal, phone and writing skills
• Self-motivated, flexible, and able to work as part of a team
• Work may include occasional evening and weekend events
• Detailed-oriented with good time management skills
• Organized with the ability to multi-task
• Adaptable problem solver
  
  

Interested candidates should send a resume and cover letter to [e-mail] with the subject line Middle School Administrative Assistant.

GSB Diversity Statement

Gill St. Bernard’s School affirms that a diverse community of students, faculty, administration, staff, trustees, and alumni is essential to who we are as a school. We respect and value diversity, which includes, but is not limited to, race, ethnicity, religion, national origin, family structure, age, physical ability, sexual orientation, and socioeconomic background, as the basis for fostering a strong sense of self, community, and global understanding.

Equal Opportunity Employer

Gill St. Bernard’s School prohibits discrimination against and harassment of any employee or any applicant for employment because of race, color, national or ethnic origin, age, religion, disability, sex, sexual orientation, gender identity and expression, veteran status, or any other characteristic protected under applicable federal or state law. All personnel who are responsible for hiring and promoting employees and for the development and implementation of the school’s programs or activities are charged to support this effort and to respond promptly and appropriately to any concerns that are brought to their attention.

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Primary and Secondary Education

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