Mid-level Program Analyst

Socket.dev; Washington (District of Columbia); On-site; USD 80,000 - 95,000; Full time

Job summary

Nakupuna Companies seeks a mid-level Program Analyst to support NAVSEA at the Washington Navy Yard. The role emphasizes administrative, financial and program management tasks, including preparing reports, coordinating meetings, maintaining records, and updating procedures and correspondence packages.

Ideal candidates hold a bachelor’s degree with about three years of relevant experience, strong Microsoft Office skills, and familiarity with DoD processes. On-site DC location; U.S.

Qualifications

• Proficient in Microsoft Office suite.
• Familiarity with DoD acquisition lifecycle processes.

Responsibilities

• Assist in maintaining NAVSEA Instructions and DON Correspondence.
• Prepare reports and briefings for Senior Management.
• Coordinate meetings, draft agendas and record actions.
• Perform clerical duties including mail, directory updates and tasker distribution.
• Maintain records per DON policy and directional guidelines.
• Update documents and prepare correspondence packages for internal/external stakeholders.
• Analyze information and generate reports for administrative projects requiring technical input.
• Provide program management, financial and administrative support to NAVSEA’s Front Office.
• Attend NAVSEA Administrative Officer and Corporate Operations meetings and conferences.
• Provide reception, events coordination, travel arrangements and guest/logistics support.
• Package Naval correspondence, including unclassified/classified routing and filing.
• Prepare CONUS/OCONUS travel arrangements and DTS reimbursements.
• Draft SOPs and assist in leadership briefing material.
• Maintain action item tracking, weekly correspondence updates and KPI metrics.

Skills

Microsoft Office

DoD acquisition lifecycle processes

Education

Bachelor’s degree

Job description

Overview

Nakupuna Consulting is seeking a mid-level Program Analyst to support NAVSEA.

Responsibilities

The following reflects management’s definition of essential functions for this job but does not restrict the tasks that may be assigned. Management may assign additional duties and responsibilities to this job at any time due to reasonable accommodation or other reasons.

• Assist in maintaining and updating NAVSEA Instructions, following the Department of the Navy (DON) Correspondence Manual, that are under the purview of NAVSEA.


• Prepare reports and briefings for Senior Management in support of NAVSEA staff.


• Coordinate, schedule and participate in meetings, forums and other activities/events to include drafting agendas, sending meeting invites, recording meeting minutes and actions.


• Perform clerical duties and errands, such as sorting and sending mail, updating the NAVSEA key personnel directory, tracking and distributing taskers from official NAVSEA electronic systems (e.g. ETMS2), processing visits requests for NAVSEA staff, welcoming visitors, answering phone calls, taking and delivering messages, among others.


• Maintain files and apply records management guidelines in accordance with DON policy and directives.


• Update paperwork, maintain documents, create and submit correspondence packages routed to a variety of internal and external stakeholders.


• Collect, compile, input, and analyze information and generate reports for complex administrative projects requiring technical analysis and input from various segments of the organization.


• Provide program management, financial and administrative support to NAVSEA’s Front Office. Manage action item tracking database and reports.


• Attend Administrative Officer and Corporate Operations conferences and working groups, teams and meetings.


• Provide administrative services to include, but not limited to, reception and message services, events coordination to include site planning, and guest/logistics support. Coordinate meetings, adjudicate schedule conflicts, and provide meeting minutes and agendas.


• Package Naval correspondence; formatted, revised, processed, router, and mail unclassified and classified correspondence. Additional duties include distributing, faxing, reviewing, editing, and filing correspondence.


• Package military and civilian awards; create, format, revise, route, and deliver.


• Prepare Continental United States (CONUS) and Outside Continental United States (OCONUS) travel arrangements and travel reimbursement requests for approval using DTS for designated Government personnel within NAVSEA.


• Coordination of travel arrangements includes preparing foreign travel requests and Anti- Terrorism/Force Protection (AT/FP) Plans. Review travel orders and vouchers for accuracy prior to approval.


• Coordinate conference room support; duties include operating audio/visual equipment, providing technical assistance and Video Teleconferencing (VTC) for NAVSEA for classified and unclassified meetings.


• Prepare visit request documentation for all Government employees to include utilizing Defense Information System for Security (DISS).


• With the appropriate technical oversight of NAVSEA officials, draft Standard Operating Procedures (SOPs), annually review and update as appropriate.


• Organize material, perform data analytics, and completes writing assignments according to set standards regarding, clarity, conciseness, style, and terminology.


• Review and edit material prepared by other writers and recommend revisions or changes in scope, format, and content. Assist/lead with preparing briefing material for leadership.


• Review, format and route correspondence for signature.


• Input new action items in appropriate tracking system & mark complete the reviewed items via Program Office letters.


• Locate/retrieve/reproduce and distribute documents.


• Update tracking systems with information from weekly correspondence update meetings.


• Coordinates with department heads to obtain a thorough understanding of the correspondence products and requirements.


• Assign and track action items on a daily basis using email and official web-based applications such as NAVSEA’s integrated development environment (IDE), e.g., NAVSEA’s SharePoint sitSEAe.


• Review action item responses for proper content and format, and to ensure that necessary approvals are obtained.


• Transmit daily and weekly reminder emails to personnel (and their supervisors) with assigned actions specifically highlighting overdue and imminent action items.


• Produce quarterly metrics related to action item status, maintain a filing system of incoming and outgoing action items, and updating the filing system weekly.


• Arrange, coordinate, and support NAVSEA Office of the Admiral/Executive Director, Chief of Staff, and Chief Financial Officer sponsored meetings.


• Provide administrative support including maintenance of the Executive Director filing system and calendars, letter and brief sheet preparation, management of supply orders, training certification completion tracking, and briefing preparation.


• Draft, revise, log, and maintain office correspondence. Assist in coordinatingNAVSEA All Hands


• Prepare invitations, official programs, and associated documentation to support NAVSEA’s ceremonies and special events. Develop and produce award materials to honor the contributions of the SEA 04 workforce.


• Work closely with the designated program manager to support the Executive and Administrative requirements of NAVSEA.


• The support effort shall include conducting data reviews; developing analyses; generating reports and briefings; and coordinating material, personnel, and resources to support Program Office operations.


• Effort shall include working closely with senior government personnel to coordinate milestone reviews, disseminating meeting material/information, coordinating participant schedules, and ensuring meetings/reviews are successfully executed.


• Employ requisite DoD and DoN networked systems to provide such technical services to NAVSEA.


• Support government personnel in the development of program communications to include technical briefs, responses to inquiries from program stakeholders, and consolidating information for use in official responses to stakeholders.

Qualifications

Skills/Qualifications: The ideal candidate is able to multi-task, is highly organized, has great attention to detail, and has some data analysis skills. Specifically, the ideal candidate will be familiar with and have experience with the following technical knowledge, skills, and abilities:

• Professional experience utilizing Microsoft Office suite of tools.


• Familiar with DoD acquisition lifecycle processes preferred.

Education and Experience:

• Bachelor’s degree is preferred.


• Three (3) years of professional experience in a financial or management discipline is preferred.

Location: Position is on-site 5 days per week at the Washington Navy Yard in the DC Metro Area.

Clearance Requirements:Must be a U.S. Citizen with the ability to obtain a government-issued CAC and possess a Secret clearance.

Physical Requirements: The ideal candidate must at a minimum be able to meet the following physical requirements of the job with or without a reasonable accommodation

• Ability to perform repetitive motions with the hands, wrists, and fingers.


• Ability to engage in and follow audible communications in emergency situations.


• Ability to sit for prolonged periods at a desk and working on a computer.

The Nakupuna Companies use a market-based compensation strategy to ensure that our employees are compensated within applicable market ranges commensurate with multiple factors, including but not limited to the individual’s particular combination of education, knowledge, skills, competencies, and experience, as well as contract-specific affordability, organizational requirements, and position location. The projected compensation range for this position is $80,000.00 to $95,000.00 (annualized USD). The salary range displayed represents the typical salary range for this position and is just one component of Nakupuna Companies total compensation package for employees.