Miami Office Operations & Events Lead

Fairweather, LLC; Miami (FL); Hybrid; USD 52,000 - 70,000; Full time

Job summary

Arb Interactive in Miami, FL is seeking an Office Manager to own day-to-day operations at our Miami HQ. This full-time hybrid role supports the team on-site and reports to the VP of People Operations.

You will manage vendor relations, facilities, events, and executive scheduling, ensuring a welcoming environment that reflects our culture. Candidates should have 3+ years in office management, strong communication, and ability to handle confidential information, with a willingness to work outside

Qualifications

• 3+ years of experience in office management or similar role.
• Ability to manage multiple priorities in a fast-moving environment.
• Professional presence and good judgment with senior leadership.
• Ability to handle confidential information with discretion.
• Strong organizational and project management skills.
• Excellent communication and interpersonal abilities.
• Proficiency with Google Workspace or Microsoft Office.
• Able to commute to Miami office at least 3 days a week.
• Flexibility to work outside standard hours for events.
• Ability to lift and move supplies up to 25 lbs for event setup.

Responsibilities

• Manage daily office operations including vendor relationships, supplies, mail/packages, and facility maintenance.
• Serve as the main point of contact for building management and service providers.
• Coordinate meetings, schedules, and team events/catering for onsite staff.
• Manage office events calendar and partner with Employee Experience Manager on company events.
• Support executive scheduling and on-site needs, including leadership visits and hosting.
• Partner with IT and People Ops on office setup and safety protocols.
• Own security procedures and emergency plans.
• Maintain current office policies and procedures.
• Process office expense orders and submit invoices.
• Help create a welcoming office environment that reflects our culture.

Skills

Office management

Executive support

Communication

Organization

Google Workspace

Microsoft Office

Discretion

Project management

Facilities coordination

Event support

Tools

Google Workspace

Microsoft Office

Job description

Arb Interactive in Miami, FL is seeking an Office Manager to own day-to-day operations at our Miami HQ. This full-time hybrid role supports the team on-site and reports to the VP of People Operations.

You will manage vendor relations, facilities, events, and executive scheduling, ensuring a welcoming environment that reflects our culture. Candidates should have 3+ years in office management, strong communication, and ability to handle confidential information, with a willingness to work outside