Mesa Office & Operations Manager

Nextpower; Mesa (AZ); On-site; USD 65,000 - 90,000; Full time

Job summary

Nextpower in Mesa, Arizona is seeking an organized Office Manager to support day-to-day operations at the Mesa site co-located with our manufacturing facility. You will partner with site leadership, HR, Finance, Facilities, IT, and operations to manage scheduling, visitor coordination, office supplies, vendor management, and onboarding logistics.

The role emphasizes ownership, proactive problem solving, and creating a professional, welcoming office environment as Nextpower scales its power

Qualifications

• Associate’s or Bachelor’s degree in Business Administration or related field preferred; equivalent experience considered.
• 8–12 years of experience in office administration or site operations.
• Experience supporting an office or manufacturing site environment.
• Strong organizational skills with ability to manage multiple priorities and deadlines.
• Excellent communication, interpersonal and customer-service skills.
• Proficiency with Microsoft Office, Outlook, Teams, Excel, PowerPoint, and common business systems.

Responsibilities

• Manage day-to-day office operations for the Mesa office.
• Serve as the primary administrative point of contact for employees, visitors, vendors, and internal stakeholders.
• Coordinate office supplies, pantry services, mail, shipping, conference rooms, and office equipment.
• Support scheduling, meetings, travel coordination, expense reporting, and presentations.
• Handle front-office activities including visitor registration, badge support, and reception processes.
• Coordinate onboarding, workspace setup, access, moves, and workplace readiness with Facilities and IT.
• Assist in planning site meetings, employee events, and executive visits.
• Maintain office records, vendor contacts, invoices, and admin documentation.
• Process office-related purchase orders and vendor invoices with Finance and Procurement.
• Report office maintenance needs and safety concerns to Facilities and site teams.
• Support communication between Mesa office and Nextpower corporate functions.
• Help establish office processes and routines as the business scales.
• Maintain a clean, professional, welcoming office environment.

Skills

Organizational skills

Communication

Customer service

multitasking

Independent problem solving

Education

Bachelor's or Associate's degree in Business Administration or related field

Tools

Microsoft Office

Outlook

Teams

Excel

PowerPoint

Business systems

Job description

Nextpower in Mesa, Arizona is seeking an organized Office Manager to support day-to-day operations at the Mesa site co-located with our manufacturing facility. You will partner with site leadership, HR, Finance, Facilities, IT, and operations to manage scheduling, visitor coordination, office supplies, vendor management, and onboarding logistics.

The role emphasizes ownership, proactive problem solving, and creating a professional, welcoming office environment as Nextpower scales its power