Mergers & Acquisitions - Executive Administrative Assistant

Testing Site - JPMC; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Testing Site - JPMC in New York, NY seeks an experienced Executive Assistant to support a Mergers & Acquisitions team. You will manage calendars, coordinate meetings, events, and travel, and handle confidential communications with discretion.

The role requires five days in the office, strong MS Office skills, and proven experience supporting senior leadership. You will interact with executive-level clients and contribute to high-quality, timely outputs.

Qualifications

• At least five years of administrative experience.
• Strong organizational abilities.
• Discretion and good judgment in confidential situations, with experience interacting with senior management.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities, i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars
• Manage the coordination and logistics of both internal and external meetings
• Organize all aspects of internal and external events, including catering and transportation
• Arrange and coordinate complicated domestic and international travel
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Process T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Skills

Administrative experience

Calendar management

Discretion and judgment

Interpersonal communication

Written and verbal communication

Multitasking

Education

College degree (BA/BS)

Tools

Microsoft Office Suite

Job description

Become an integral part of our Global Banking Mergers & Acquisitions team where you will have the opportunity to work in a fast-paced organization and each day will be unique! This role provides a platform for professional growth and skill enhancement. Be part of a team that is results-oriented, with a focus on attention to detail and quality.

As an Executive Assistant in Mergers & Acquisitions, you will need to work well in a team environment, be able to represent the manager/group with professional courtesy and acumen, and deliver flawless work output. Your daily routine also includes interaction with various executive level internal clients across the lines of businesses. You will need to adapt procedures, processes and techniques to complete assignments in line with the department's activities and goals.

Job responsibilities

• Maintain complex and detailed calendars
• Manage the coordination and logistics of both internal and external meetings
• Organize all aspects of internal and external events, including catering and transportation
• Arrange and coordinate complicated domestic and international travel
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Process T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio's
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Required qualifications, capabilities, and skills

• At least five years of administrative experience
• Advanced ability to organize
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management
• Strong interpersonal, written, and oral communication skills
• Strong proficiency in Microsoft Office
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management

Preferred qualifications, capabilities, and skills

• Experience supporting at the Managing Director level (or equivalent) or above
• College degree is a plus

Note: This role requires five days in the office (Mon-Fri) and will not support Hybrid options.