Merchandise Assistant – Denim

Jobtailor; Philadelphia (Philadelphia County); On-site; USD 52,000 - 65,000; Full time

Job summary

Jobtailor in Philadelphia is seeking a detail-driven Merchandise Operations Coordinator to support daily buying area functions and ensure styles go live on the website promptly. You will collaborate with cross-functional teams, manage sample POs, update product information, review shipments, and provide vendor reporting to support timely merchandise delivery and accurate reporting.

The role emphasizes proactive problem solving, strong communication, and the ability to prioritize multiple tasks

Qualifications

• Strong communication and interpersonal skills are required.
• Detail-oriented with ability to manage multiple tasks.
• Ability to work in a fast-paced environment and meet deadlines.
• Understanding of customer wants and needs to support merchandising.

Responsibilities

• Support daily operational functions within the designated buying area.
• Support the buying team in managing overall merchandise flow.
• Handle administrative tasks and ensure timely live website styles.
• Develop cross-functional relationships with market and internal partners.
• Open and review sample purchase orders and route samples.
• Provide vendor reporting and assist with business reviews.

Skills

Strong communication and interpersonal

Detail-oriented

Fast-paced environment adaptability

Customer-centric understanding

Tools

STEP

Tradestone

TXT

Job description

• Support daily operational functions within the designated buying area
• Support the buying team in managing overall merchandise flow
• Handle administrative tasks
• Develop cross-functional relationships with market and internal partners, including distribution center, planning, buying operations, website merchandising, brand creative, and photo studio teams
• Ensure styles are live on the website in a timely manner
• Open and review sample purchase orders, take measurements, and route samples to appropriate teams
• Request missing samples from vendors or the distribution center
• Provide samples to brand creative and styling teams
• Update STEP with product information
• Review styles marked Received Not Activated weekly
• Verify website style copy and details and flag corrections
• Communicate with buying operations to support timely merchandise delivery
• Act as liaison between vendors and buyers
• Respond to shipping, logistics, payment, and order inquiries
• Alert buyers to costing or timing impacts on orders
• Provide vendor reporting and assist with reporting for business reviews and hindsight meetings
• Act as point person for distribution center order questions, including overages, shortages, quality control, and priorities
• Share upcoming products with creative and merchandising teams
• Participate in seasonal trend roundups and share relevant assortment additions
• Add product information to TXT
• Assist with issuing and revising purchase orders
• Reconcile attributes weekly and ensure accurate coding
• Update care labels for own-brand products in Tradestone
• Pull picture packs for meetings and as requested
• Receive, review, and return vendor samples
• Send purchase order requests for own-brand assortment

Requirements

• Strong communication and interpersonal skills
• Detail-oriented
• Ability to work in a fast-paced work environment
• Understanding of customer wants and needs
• Ability to identify products and trends that appeal to the customer
• Ability to prioritize projects and handle multiple tasks
• High sense of urgency
• Creative thinking
• Proactive problem-solving ability

Core Competencies

Demonstrates strong communication and interpersonal skills while effectively managing merchandise flow and supporting operational functions. Proficient in handling administrative tasks and fostering cross-functional relationships to ensure timely product availability and accurate reporting.

Highest-signal resume keywords

• Strong Communication Skills
• Detail-Oriented
• Proactive Problem-Solving
• Ability to Prioritize Projects
• Creative Thinking

Hard Skills

• Merchandise Flow Management
• Sample Purchase Order Handling
• Product Information Updating
• Vendor Reporting
• Order Reconciliation

Soft Skills

• Interpersonal Skills
• Ability to Work in Fast-Paced Environment
• High Sense of Urgency

Industry Keywords

• Cross-Functional Relationships
• Website Merchandising
• Trend Identification
• Creative Collaboration
• Logistics Coordination

Tools & Technologies

• STEP
• Tradestone
• TXT