Temporary Merchandising Assistant

Jobtailor; New York (NY); On-site; USD 42,000 - 60,000; Full time

Job summary

Jobtailor is seeking an organized administrative support professional to assist the Buying organization. You will coordinate purchase orders, track orders, manage vendor communications, and assist with sample management and shipping reports.

The role requires strong MS Office skills, attention to detail, and the ability to multitask in a fast-paced environment. Occasional travel may be required, and you will liaise with advertising and marketing for TV/Print media needs.

Qualifications

• High school diploma or equivalent required.
• Strong organizational skills and attention to detail.
• Proficient in Microsoft Office Suite, particularly Excel and Outlook.
• Strong written and verbal communication skills.
• Ability to multitask and manage shifting priorities in a fast-paced environment.
• Occasional travel may be required.

Responsibilities

• Maintain and update webpage as requested.
• Act as a liaison with the advertising and marketing team to address immediate needs for TV/Print media.
• Prepare purchase orders and complete order entry spreadsheets.
• Communicate with the POE team and vendors for each Divisional Merchandise Manager area.
• Develop full understanding of the process and divisional order tracking.
• Follow up with outside vendors for shipment and audit orders.
• Notify Buyers of any required adjustments.
• Coordinate sample management, including tagging, storing, tracking, requesting, and organizing samples.
• Run shipping reports and check deliveries to ensure timely shipment of goods.
• Provide administrative support to the Buying organization.

Skills

Organizational skills

Written communication

Verbal communication

Attention to detail

Multitasking

Education

High School Diploma

Tools

Microsoft Excel

Microsoft Outlook

Job description

• Maintain and update webpage as requested
• Act as a liaison with the advertising and marketing team to address immediate needs for TV/Print media
• Prepare purchase orders and complete order entry spreadsheets
• Communicate with the POE team and vendors for each Divisional Merchandise Manager area
• Develop full understanding of the process and divisional order tracking
• Follow up with outside vendors for shipment and audit orders
• Notify Buyers of any required adjustments
• Coordinate sample management, including tagging, storing, tracking, requesting, and organizing samples
• Run shipping reports and check deliveries to ensure timely shipment of goods
• Provide administrative support to the Buying organization

Requirements

• High school diploma or equivalent is required
• Strong organizational skills and attention to detail
• Proficient in Microsoft Office Suite, particularly Excel and Outlook
• Strong written and verbal communication skills
• Ability to multitask and manage shifting priorities in a fast-paced environment
• Occasional travel may be required

Core Competencies

Demonstrates strong organizational skills and attention to detail while managing multiple tasks in a fast-paced environment. Proficient in Microsoft Office Suite, particularly Excel and Outlook, to support administrative functions and communication with vendors and teams.

Highest-signal resume keywords

• Organizational Skills
• Microsoft Office Suite Proficiency
• Written Communication Skills
• Verbal Communication Skills
• Multitasking Ability

Certifications & Qualifications

• High School Diploma

Industry Keywords

• Purchase Orders
• Order Entry
• Sample Management
• Shipping Reports
• Vendor Communication

Tools & Technologies

• Microsoft Excel
• Microsoft Outlook