Membership Admin & Events Coordinator (On-Site)

Civica Associations Conferences & Exhibitions; Centennial (CO); On-site; USD 23,000 - 32,000; Full time

Benefits offered by this job

Health, vision, dental insurance

Company-funded HSA

401(k) retirement plan

Dues for up to two professional assoc.

Education program support

Job summary

Civica Management is seeking a Membership Administrative Assistant to join our Centennial, CO team in-person. You will support membership and executive teams, handle mail, scheduling, and event logistics, and maintain databases and websites as needed.

The role emphasizes attention to detail, customer service, and the ability to work independently within a collaborative team. On-site presence in Centennial is required and benefits accompany the compensation.

Qualifications

• Excellent attention to detail and ability to manage multiple priorities.
• Strong written and verbal communication skills.
• Proficient in Microsoft Office (Word, Excel, Outlook, PowerPoint).
• Comfortable learning new platforms and systems quickly.
• Experience with membership databases or website CMS platforms is a plus.
• Prior experience in customer service in nonprofit or membership environments preferred.
• On-site work at Centennial, CO required.
• Ability to work independently and in a team.

Responsibilities

• Handle mail, shipping, and receiving and fulfill member orders promptly.
• Maintain and reorder office and event supplies and equipment.
• Track event items like swag, badges, and materials.
• Coordinate conference rooms and catering for meetings.
• Assist with scheduling staff and client meetings.
• Provide logistical support for off-site events and check-out tech.
• Maintain client storage spaces and inventories.
• Deliver admin support across associations to ensure daily operations run smoothly.
• Support executive and membership teams with special projects.

Skills

Attention to detail

Communication skills

MS Office proficiency

Adaptability

Nonprofit membership exp

Education

High school diploma or equivalent

Tools

CMS platforms

MS Office

Job description

Civica Management is seeking a Membership Administrative Assistant to join our Centennial, CO team in-person. You will support membership and executive teams, handle mail, scheduling, and event logistics, and maintain databases and websites as needed.

The role emphasizes attention to detail, customer service, and the ability to work independently within a collaborative team. On-site presence in Centennial is required and benefits accompany the compensation.