Member Concierge

ST ANDREWS COUNTRY CLUB PROPERTY OWNERS ASSOCIATION INC; Boca Raton (FL); On-site; USD 32,000 - 42,000; Full time

Job summary

ST ANDREWS COUNTRY CLUB PROPERTY OWNERS ASSOCIATION INC in Boca Raton seeks a Guest Services Associate to elevate member experiences. You will greet members and guests, answer the main phone line, direct calls, and support events and daily club operations.

Responsibilities include handling inquiries, distributing messages, assisting with tickets, guest cards, directions, and logging interactions. A friendly, professional demeanor is essential.

Qualifications

• Familiarity with Word, Excel and PowerPoint.
• Excellent communication and phone etiquette.
• Strong customer service skills and problem solving.
• Good organizational and time management abilities.
• Ability to read and comprehend simple instructions; present information clearly.

Responsibilities

• Greet members and guests warmly as they enter the club.
• Answer the club’s main phone line and route calls appropriately.
• Provide support for members, guests, and club communications staff.
• Assist with tickets, guest cards, mailing letters and packages.
• Inform members about events and local attractions; provide directions.
• Log activities and respond promptly to inquiries or concerns.
• Distribute dining room to-go orders and coordinate deliveries.
• Coordinate transportation needs and assist with day-to-day operations.

Skills

Communication

Phone etiquette

Customer service

Problem solving

Time management

Organization

Reading & comprehension

Tools

Word

Excel

PowerPoint

Job description

Position Summary:The purpose of this position is to provide service quality standards that affect member satisfaction to create favorable lasting impressions.Essential Responsibilities:Provide a sincere welcome to all members and guests upon entering the club facility;Answer the Club’s main phone PBX console and direct all calls properly to the intended destination.Provide any needed support services for members/guests while at the club;Provide additional support to communications staffProvide assistance to the membership and or guests for the following; assist with printing of e-tickets or airplane boarding passes, issuance of guest cards, mailing of letters and or packagesExpose members to any upcoming events and club additional experiences that they might enjoyAnticipate members’ needs and desires; to turn a satisfactory experience into an exceptional one;Have knowledge of the club’s daily operations, banquets, functions of the day, hours of operation and surrounding area;Provide any and all club printed material for incoming members and or guests;Log all activities including member and or guest comments;Demonstrate knowledge of local area, attractions, and events of acceptable quality;Provide information to members and or guests about the local area to include directions, attractions, transportation, shows, dining venues, dining reservations if requested, dog sitters and childcare;Respond to any members’ or guest’s questions or problems in a timely, professional manner;Resolve all issues concerning members’ or guest’s complaints/concerns and maintain daily logs;Respond to member or guest requests for assistance and information professionally and promptly;Deliver messages for members or guests;Responsible for taking and distribution of dining room to go orders;Coordinate deliveries with other departments.Coordinate transportation needs for members and or guests.Be available to fill in as needed to ensure the smooth and efficient operation of the club as directed by General Manager or immediate supervisor.Performs other related duties as assigned by the direct supervisor.Other duties may be assigned as business demands.General Club:Promotes and applies teamwork skill at all times;Notifies appropriate individual promptly and fully of problems and/or unusual matters of significance;Promotes a high standard of excellence;Is polite, friendly, and helpful to members, guests and fellow team members;Attends appropriate club meetings and training sessions;Executes emergency procedures in accordance with club standards;Complies with required safety regulations and procedures;Complies with club standards, policies and rules;Remains current with club information and changes;Complies with club uniform and grooming standards;Knowledge and Skill Requirements:Familiarity with Word, Excel and PowerPointExcellent communication skillsExcellent phone etiquette and following standard procedures consistentlyHave knowledge how the emergency fire alarm system operates at the ClubExcellent customer service skillsBe familiar with the local community, area and regionGood problem solving skillsGood organizational skillsGood time management skillsAbility to read and comprehend simple instructionsAbility to effectively present information in one-on-one situations with members, guests and or employees in various situationsPhysical Requirements:Requires extended period of time sitting, working at a computerBe physically able to lift, reach, bend and stoopBe able to safely lift objects weighing up to 20 poundsEducation & Work Experience Requirements:Two to three years of related experience and/or training; or equivalent combination of education and experience.