Meetings Operations Contractor

Blackstone Technology Group; San Diego (CA); On-site; USD 90,000 - 130,000; Part time

Job summary

Blackstone Talent Group is seeking a Meetings Operations Contractor to lead the day-to-day management of our Meetings at Events program. You will drive event execution, from tool setup to on-site support, and deliver post‑event analytics and ROI reporting.

The role requires 4–5 years in meetings/events, strong analytical skills, and experience with tools like Jifflenow or RainFocus. Expect cross‑functional collaboration, enablement material creation, and periodic travel to events worldwide.

Qualifications

• 4–5 years in meetings, events, or program management within a B2B enterprise software environment.
• Proven ability to step into an established program quickly and keep it running with minimal ramp-up.
• Strong analytical and reporting skills, with the ability to turn data exports into clear insights and leadership-ready recaps.

Responsibilities

• Manage meeting operations and event execution, including setup and go-live.
• Own meeting-request intake, triage, approvals, scheduling, and real-time changes.
• Oversee venue logistics, space planning, attendee tracking, and on-site support at events.
• Produce post-event analytics and ROI reporting in collaboration with Marketing Analytics.
• Create enablement materials and program playbooks for Sales, Marketing, and GTM teams.
• Lead the DAIS planning workstream and coordinate cross-functional logistics.

Skills

Meetings management

Analytics & reporting

Salesforce familiarity

Tableau/AI BI

Tool configuration

Jifflenow

RainFocus

Cross-functional collaboration

Tools

Jifflenow

RainFocus

Salesforce

Asana

Job description

Blackstone Talent Group, an award-winning technology consulting and talent agency is seeking a Meetings Operations Contractor to join our Client's team. JOB DESCRIPTIONWe are seeking an interim Meetings Manager to temporarily lead the day-to-day operations of our high-growth Meetings at Events program, as part of the Sales Go-to-Market team. Working under the direction of the Program Lead, you will own execution across both first- and third-party events. This is a hands‑on, high-ownership bridge role for a seasoned meetings/events operator who can step into an established global program quickly, keep it running without disruption, and hand off cleanly to the incoming full‑time hire.

Key Responsibilities

• Meeting Operations & Event Execution Manage meeting-tool setup/go-live, QA and scheduling
• Own meeting-request intake, triage, approvals, scheduling, and real‑time changes for Account Team‑Led meetings.
• Oversee venue logistics and space planning (room setup, signage, access, attendee tracking, food & beverage, etc.).
• Provide on‑site support at events globally, and step in to cover additional events alongside the Program Lead and other contractors based on concurrent event volumes.
• Reporting, Analytics & Outcomes Produce post-event recaps and analytics that track performance against event and FY OKRs, partnering with Marketing Analytics on pipeline attribution and ROI reporting.
• Enablement & Communications Own the creation, maintenance, and distribution of enablement materials (Know Before You Go guides, cheat sheets, best practices, calendar) for Sales, Marketing, and Sales GTM teams.
• Own program communications, drafting field updates and bi‑weekly progress reports for the Program Lead's review.
• Coordinate training sessions and office hours, serve as the escalation point for meeting-request and approval questions, and manage event Slack channel support/Q&A.
• Program Management & Documentation Maintain and author the substance of the Meetings‑at‑Events Playbook, process documentation, and operating standards across first‑and third‑party events.
• Act as the dedicated project manager for the Data + AI Summit (DAIS) planning meeting workstream, owning meeting notes, updates, and follow‑ups, as support to the Program Lead.
• Partner cross‑functionally with Marketing, Product, Sales, and Event Tech to coordinate logistics, surface risks and dependencies to the Program Lead, and translate lessons learned into improved workflows.
• Ensure a clean, well‑documented handoff to the incoming full‑time Meetings Manager at the end of the engagement.

Required Qualifications

• 4–5 years in meetings, events, or program management within a B2B enterprise software environment, including experience owning a program's day‑to‑day operations end‑to‑end.
• Proven ability to step into an established program quickly and keep it running with minimal ramp‑up.
• Strong analytical and reporting skills, with the ability to turn data exports into clear insights and leadership‑ready recaps (Google Sheets/Excel required; Tableau or AI/BI a plus).
• Proven ability to configure tools, direct operational setup, manage meeting requests, track attendee data, run reporting, and directly oversee event go‑live (hands‑on configuration experience with tools like Jifflenow and RainFocus is a plus).
• Experience coordinating event logistics, meeting space, and budgets.
• Highly organized and detail‑oriented, with the ability to manage multiple workstreams, stakeholders, and event timelines accurately under pressure.
• Excellent written and verbal communication skills, with the ability to author clear enablement materials and program playbooks.
• Self‑starter comfortable operating independently on execution while aligning to the Program Lead's strategy, and able to document and hand off work cleanly.
• Familiarity with Salesforce and Asana is a plus.
• May need to work “off hours” to align with regional teams in other timezones.
• Travel required to support on‑site event execution.

Security Clearance Required: N/A

Blackstone Talent Group is a wholly owned subsidiary of Blackstone Technology Group, a global IT services and software firm that implements technological solutions across commercial industry verticals and the US Federal Government. Blackstone's global talent augmentation practice was founded in 1998. Blackstone Talent Group has offices in San Francisco, Denver, Houston, Colorado Springs, and Washington, DC. We specialize in providing clients the best talent across a variety of industries and sectors.

EOE of Minorities/Females/Veterans/Disabilities